PDS - Proven IT Colorado

The Xerox Proficio PX300 and PX500 Now Support Metallic Printing

The print service industry is rarely boring because of how quickly it evolves. Print buyers keep looking for materials that catch the eye, and sometimes, regular CMYK just isn't enough. Metallic and specialty finishes have rapidly grown in popularity because they add a lovely, unique extra dimension to jobs. Unfortunately (and now, as you'll learn, unnecessarily), many print service providers end up turning those jobs away or subcontracting them out. Fortunately, thanks [...]

What the FS700X Pro DFE Brings to Xerox’s PX300 and PX500 Presses

If you’re a print service provider that's been “in the game” for any length of time, you've probably had a bad afternoon that looks a little bit like this: that long run you've been working on is two thirds of the way done and you just noticed that the greens have wandered. The new stock you're working with for this particular job takes you a couple of tries before it feeds and [...]

Xerox’s Latest C Series Products Are Here! Should You Choose the C240 or the C300?

Xerox recently announced two new entries to the well-reviewed C Series: the C240 and C300. In today's PDS Proven IT Colorado blog post, we'll take a look at both. The Xerox C240 and the Xerox C300 both handle small business color printing admirably, but which one is right for your office? Is one “better” than the other? (Spoiler: no, but they do have different use cases!). Let’s find out which one is [...]

Document Bottleneck? Not Anymore With the Xerox EveryDoc IDP App

If your business is at all similar to pretty much every other organization in the world, you have to spend time out of your working day processing documents of some kind. That's totally normal. However, what isn't normal is taking far too long to do it. Unfortunately, most organizations still process documents manually (read: slowly). What kind of documents do you have to process and how do you do it? For example, [...]

Using Your Xerox MFP for Watermarking, Redaction, and Brand Consistency

Did you know that your modern ConnectKey-enabled Xerox MFP has the ability to automatically modify documents with various additions like watermarks, text redaction, and brand-consistent templates? In today's PDS Proven IT Colorado blog post, we'll take a look at each of these features and how you can implement them and start using them today. Let's begin: Automatic Watermarking and Brand Consistency for Documents Printed by Your Xerox MFP Imagine that you had [...]

Every Dollar Matters: Making Nonprofit Budgets Go Further with a Free Print Assessment

Running a nonprofit means balancing passion with responsibility. Every dollar represents trust from donors, grantors, and the communities you serve. And while most attention naturally goes toward programs and impact, operational expenses can quietly chip away at your budget if they aren't carefully managed. This isn't about cutting corners. It's about ensuring your resources are working as hard as you are, so more of your funding goes exactly where it belongs: making [...]

Rule-Based Printing Is an Essential Budget-Saver for Nearly Any Workplace

If you manage an office, or, as so many small business owners do, at the very least pay for everything that happens in that office, you may have wondered how much of your annual spend goes to print resources like paper and toner alone. For the vast majority of businesses (both large and small), it’s usually more than anyone was expecting once the numbers come out. Print is part of doing business, [...]

How Small Businesses Use Xerox RPA for Customer Support

Customer support is one of the most critical aspects of doing business for organizations of any size. Well-received customer care helps retain customers, increases word-of-mouth referrals, and can be a truly noticeable way to differentiate yourself from the competition. Most business owners and leaders already know all of that, of course. The problem, of course, is that customer support can be hard, especially if you’re already stretched thin or find yourself coming [...]

Is Manual Data Entry Killing Productivity in Your Office?

How much data entry do you or your team members perform manually? Many offices need to do quite a lot of data entry type work. These are the workplaces that will benefit greatly from the automation tools we’re going to discuss in this blog post. But what about those offices where data entry is performed manually only occasionally? “Oh, it’ll only take a minute…” Sure, but how many times per day are [...]

How Xerox Technology Makes Negotiating Service Contracts Easier and Faster

For many organizations, one of the things that requires the most “back and forth” is the successful negotiation of a service contract. Even if this specific document type isn’t necessarily a concern for you, there are sure to be some things that require the ping-pong of negotiation and sending documents between two or more parties. In today’s post, we’ll use service contracts as an example, but the tips and technologies we want [...]

Xerox Can Help You Achieve These 3 New Years Office Resolutions

Laying out a few New Year’s resolutions for your workplace can be a fun and inspiring way to make beneficial changes around the office! Perhaps you already know that it’s time to upgrade your office equipment, but you need that final push regarding the “why”—which is why we put together three great New Year’s resolutions to show you just how much is possible with modern Xerox technology. Read on, and surely you’ll [...]

Why Xerox Smart Start Is the Easiest Way for Windows Users To Set Up Their MFP

Did you know that Xerox offers a lot of excellent services and products for free? We’ve covered a couple of them in recent blog posts, ranging from the no cost CareAR Instruct app and always-free firmware updates, like the important one required by Microsoft’s switch from basic auth to OAuth 2 for Exchange users. Thus, it comes as no surprise that Xerox maintains another excellent tool for Windows users, completely free of [...]

Why You See an “Equipment Insurance” Charge on Your Copier Lease Bill and How to Remove It

This article originally appeared at Delmarva Document Solutions. If you've opened your copier or multifunction printer lease invoice and noticed an unexpected line for Equipment Insurance, you're not alone. This charge surprises customers every month – especially those who already carry business insurance. The good news: the fee is legitimate, it's common, and in most cases, you can remove it quickly with the right documentation. At PDS Proven IT Colorado, we help [...]

Kicking Off the Holiday Season with Gratitude at PDS Proven IT

To kick off the holiday season, our PDS Proven IT Colorado team gathered for our first annual Employee Thanksgiving Luncheon - a new tradition that already feels special. This year's celebration was made even more meaningful thanks to the incredible leadership team from Chicago, who prepared a full Thanksgiving meal just for our Colorado office. Their generosity, time, and effort truly embodied what this season is all about. We're deeply thankful for [...]

Happy Thanksgiving from PDS Proven IT to Our Customers

Thanksgiving is a time to reflect on what we're grateful for - especially the people we have the privilege to serve. We are truly thankful for you, our customers, and for the opportunity to support your technology, printing, and workplace needs. It's rewarding to know we've been able to deliver the solutions you need. Whether through our team's expertise, the tools and resources we provide, or the guidance that helps your workplace [...]

Get Visual Instructions for Xerox MFP Maintenance With the CareAR Instruct App

If you run a small business, you know that it’s all about wearing multiple hats. You might even feel like you need an entire hat rack on some days! In other words, you’re responsible for doing a lot of the different things that make your business work, and your staff relies on you. So, when a seemingly minor printer problem crops up, or the device needs routine maintenance and it falls on [...]

Affordable Luxury and Section 179-Eligible: The Xerox PrimeLink C9200 Series

We’ve all heard silly sales lines like the classic “You can’t afford not to buy this!” pitch, but sometimes a great opportunity really does come along. In this case, it takes the form of the Xerox PrimeLink C9200 Series light production printer and the substantial tax perk you can enjoy via Section 179 of the Internal Revenue Code if you get one before the end of the year. Don’t worry, we’ll explain [...]

Microsoft Exchange To Require OAuth 2 in March 2026 and What This Means for Xerox Owners

This post contains very important information if you use Microsoft Exchange Online with your Xerox multifunction printer to power email-related features like scan to email, fax forwarding, and others. In March 2026, Microsoft will be changing the way authentication works for Exchange Online and Microsoft 365 (formerly Office 365). Basic Authentication for SMTP (or “Basic Auth”) will be permanently disabled for SMTP authentication. It’s a little bit technical, but in a nutshell, [...]

Four Years of Cloud Print Dominance: How Xerox Leads, and What It Means for You

As the technology has matured over the past decade or so, cloud printing has been a massive boon for small businesses. Cloud printing allows you to print from anywhere with an internet connection, with just about any kind of device (a computer, tablet, phone, and so on), and save money on hardware and IT support. In addition to “just” printing, many other cloud-based services have become irreplaceable for not only small or [...]

Multi-Function Printers in Denver: Why PDS Proven IT is the Smarter Choice

When it comes to keeping your office running efficiently, the right multi-function printer (MFP) can make all the difference. These devices aren’t just printers anymore, they are productivity hubs that combine printing, copying, scanning, and faxing into one powerful machine. But here’s the truth: choosing the right device is only half the battle. Who you trust to provide and support your technology is just as important. Unfortunately, not all providers deliver the [...]

PDS Proven IT Colorado Sponsors Ascendant Golf Tournament at TPC Berthoud

PDS Proven IT Colorado is proud to support our local community through our recent partnership with The Ascendant Tournament at TPC Colorado in Berthoud. As a locally engaged business, we were honored to provide all the printers for the tournament, for on-demand printing from signage to scorecards and event materials. Collaborating with the event organizers allowed us to play a small but meaningful role in bringing this community event to life. Supporting [...]

How Xerox’s XMPie StoreFlow Makes Web-To-Print Easy for Any Print Shop

Opening your own print shop is no small task. Oh, sure, at the outset it seems relatively straight forward, but when you get into the thick of things, you realize that there’s a lot of moving parts. Trust us, we get it. That being said, there is one aspect of operating a successful print shop that doesn’t have to be complicated—and it’s the thing you’d least expect: setting up a reliable, robust [...]

Add the Power of Personalized Print to InDesign With XMPie’s uDirect VDP Tool

Variable data printing is a topic you’re starting to hear more and more about these days. Over the years, we’ve discussed it a few times in the past on the Professional Document Solutions blog, but never has it been easier to implement this technology than it is today. If you’re interested in it, you’re spoiled for choice. As a quick reminder, variable data printing is a printing method that allows you to [...]

Why Cloud Access Matters When You’re Working From the Office, Home, or Anywhere Else

Figuring out how to improve productivity in the modern office workplace doesn’t always involve finding ways to do things faster. More often than not, it’s about finding those little pain points that make your team go slower. If a process is already fast, it’s probably fairly efficient already. The famous 80/20 rule says that “80% of outcomes often come from 20% of the effort.” Rather than trying to squeeze the last few [...]

How Windows Protected Print Changes Will Impact Your Organization

Do you remember hearing about a little thing called Stuxnet back in 2010? It was everywhere in the news at the time. Stuxnet, considered the first “cyberweapon” to cause real-world damage, was a highly sophisticated computer worm designed to sabotage Iran’s nuclear enrichment program. What most people don't remember about Stuxnet is how this malicious program exploited its targets: via the Windows printer spooler service ! Basically, that’s the software responsible for [...]

How Xerox Makes Document Lifecycle Management So Much Easier

Do you ever feel like you’re juggling documents constantly? Between drafts, edits, approvals, and storage, it’s easy for things to slip through the cracks. This leads to duplicate work, scattered resources, and plenty of headaches. If things are getting overwhelming, there’s an approach to document management that can help you figure out not only how a document should be managed, but critically, when. It’s a concept or framework called “the document lifecycle.” [...]

Break Out of “Information Silos” with These Xerox Tools

Consider the following: Have you ever completed a task, only to later realize someone else had already done it because you weren’t aware it was finished? Have you ever experienced a situation where a team or individual in your organization made a decision without realizing its impact on others due to a lack of shared information? When was the last time you wasted time searching for an important document, only to find [...]

Understanding Modern Authentication Options for Xerox MFPs

Technologically speaking, we live in something of a paradoxical era. Cyber threats are prominent and sophisticated, and yet security solutions have never been more powerful. In a surprising amount of cases, a data breach might not have stemmed from a lack of available protections, but rather, a failure to use the tools at our disposal effectively. Even small businesses can benefit from a proactive approach to security—it’s much better than becoming reactive [...]

Easy Scan-and-Send Integration on Your Xerox MFP for Microsoft Exchange Users

Does your workplace use Microsoft Exchange Online? If so, we have some great news for you—there’s an easy way to integrate your Exchange account with your ConnectKey-enabled Xerox multifunction printer thanks to the Xerox Connect App for Exchange Online. In today’s Professional Document Solutions blog post, we’ll take a quick look at how this awesome “connector” app can provide you and your team with an easy, convenient way to scan-and-send, right from [...]

Introducing Easy, Secure Printer App Logins Using Your Smartphone: Xerox App Mobile Login

The display screen on modern Xerox multifunction printers has been designed to be both intuitive and familiar. With its crisp display and touch controls, using it is quite similar to how you would use a smartphone. Thanks to its ease of use, especially compared to the hard-press physical buttons of yore, full-color touchscreens have allowed for greater complexity and customization for your print experience. As you no doubt already know, a major [...]

Run a Print Shop? See Why Xerox Freeflow Vision Offers a Better Way To Monitor Critical Data

"Predictively productive" is a phrase from some of Xerox's promotional material about their excellent FreeFlow Vision platform, which is a data aggregation and monitoring platform for print service providers. It's a great phrase because it explains really well what you can do with this system—you’ll be able to enhance the productivity of your entire print environment with clear, easy-to-read data that allows you to predict potential issues before they happen and optimize [...]

How to Digitize Your Historical Paper Files With Xerox Backfile Scanning

If your business or organization is like most, you have a collection of archival paper documents. How many you have is another matter entirely however, and requires more careful consideration. For some organizations, in-house digitization efforts with a great printer—even a compact, affordable one like the Xerox C325—will be well worth the effort. Modern Xerox MFPs can scan documents quickly, even double-sided ones in most cases, and there are advanced document management [...]

Tired of Manually Tweaking Settings to Optimize Image Quality? Use Xerox PredictPrint Instead

Whether you operate the printing press at a local print shop or you’re managing the in-house production press at a large corporate entity, there’s a key component to your job: consistency. Outputting consistent high-quality prints is, one could argue, the most important thing a production printer operator can do. That’s easier said than done, though, isn’t it? How long does it take you to manually adjust the press settings for each new [...]

Secure, Reliable, Compact, and Affordable: Discover the New Xerox C325 Printer

Is ease of use, reliability, and industry-leading security too much to expect from an affordable printer? Not according to our friends at Xerox! That’s why in today’s Professional Document Solutions blog post, we’re taking a look at one of the newest products from Xerox’s lineup: the C325. The Xerox C325 color multifunction printer is an excellent choice for small- and medium-sized businesses. It’s easy to use, reliable, produces great-looking color or black [...]

Too Much Paper Mail? Get Critical Information Faster With Xerox Inbound Mail Processing

Sometimes it can feel like we get a little too much paper mail even at home, let alone at our places of work—and sometimes it can become a real headache to deal with all that mail when we have more pressing matters to attend. It becomes a frustrating game of separating the wheat from the chaff. In other words, figuring out which bits of mail are important and which ones can be [...]

Automate, Streamline, and Simplify Production Printing Workflows With Xerox FreeFlow Workflow Software

Sometimes manual tasks are unavoidable… but sometimes they are avoidable. It’s the latter of the two you really have to watch out for and mitigate as soon as possible. In the print business, every moment counts—how many moments are you losing to tasks that you’re unnecessarily performing manually? Too many, probably. But there is a solution: Xerox FreeFlow Workflow Software. In today’s Professional Document Solutions blog post, we’ll take a look at [...]

Traditional MFP Faxing vs. Cloud Faxing With eGoldFax

Fax is an older technology, but it persists today as a mode of document transmission largely because of its legal status, capability for verifiable sending and receiving, and its security features. In certain fields, such as law, medicine, or finance, faxing is an indispensable tool, even though we have things like email and collaborative chat. It looks like faxing is here to stay, but that doesn’t mean there haven’t been improvements on [...]

Need a Content Management System? Here’s Why Xerox’s DocuShare Go Is a Great Choice

In today’s Professional Document Solutions blog post, we’re going to learn all about DocuShare Go and see an example of it in action. No time to waste, let’s dive right in! What is Xerox DocuShare Go? Put simply, Xerox DocuShare Go is a tool that helps businesses keep track of their documents and collaborate on them, whether they’re in the same building or working remotely. DocuShare Go is what’s called a content [...]

Eliminate Filing Guesswork with Xerox’s Intelligent Filer App

How many times have you found yourself in a situation where you scan a document, but because you’re busy, you give the digitized version a pretty vague filename? At the time you do it, it’s not so bad, because you just made the file. But three weeks later, when you need to reference your scanned document, it’s almost impossible to find. Who knew your collection of documents like “aaaaaa.pdf” or “3.pdf” would [...]

How to Manage Data at Your Small Business More Efficiently

Even small businesses operating within industries that historically enjoyed a light amount of paperwork are finding themselves dealing with more and more data every year—and if you are in a traditionally paperwork-heavy field, it’s just piling on more and more. Sound familiar? Here’s the good news: Xerox technology has solutions to nearly any kind of data management problem you can come up with. A modern Xerox multifunction printer is a true powerhouse, [...]

Information Overload Weighing You Down? Meet Intelligent Data Processing From Xerox

We’re currently living in an era where technology is moving so fast that it seems like a new thing is around just about every corner. While it would be very difficult to keep up with all of these developments, it’s certainly possible to hone in on the developments that can directly enhance your business or organization. For instance, what if you discovered a technology that allowed you and your team to cut [...]

Robotic Process Automation: Fewer Repetitive Tasks and More Time for What Matters

What would it mean for your organization if you and your entire staff had more time to focus on important and business-critical activities, rather than mundane-but-necessary document processing tasks? If yours is like pretty much any business in the world—time being the most valuable commodity and all—this would be a big boon to you. With robotic process automation, this dream can quickly become a reality, thanks to Xerox’s remarkable advancements in the [...]

Document Management System (DMS) Basics: What’s Your Workflow?

Establishing a workflow for your documents, both paper and digital, can dramatically improve efficiency in your workplace. Sure, most organizations have some kind of system in place already, but how efficient is it really? How automated is it—in other words, how many processes require manual human intervention? If yours is like most businesses, there’s probably quite a lot of by-hand filing, sorting, and retrieving going on. With the technology we have available [...]

Does That Copy Really Need To Be in Color? How To Reduce Print Costs by Promoting Responsible Print Behavior

“Does that copy really need to be in color?” Asking these kinds of questions can make a world of difference in annual or even quarterly print resource expenditure. It’s called responsible print behavior: asking budget-conscious questions and taking the appropriate course of action based on the answer. “Does this lengthy document really need to be output single-sided, or would a double-sided print be perfectly fine?” or “Can I review this work-in-progress document [...]

No IT Department? No Problem – Here’s How To Start Using Xerox Cloud Services

You may recall we recently published a post here on the Professional Document Solutions blog entitled The Difference Between Xerox Workplace Suite and Xerox Workplace Cloud where readers learned the differences between those two services (to catch you up, in a nutshell Xerox Workplace Suite is designed for on-site print management, and Xerox Workplace Cloud utilizes remote cloud servers that require minimal infrastructure from users). However, it’s important to understand that Xerox [...]

Now Available at Professional Document Solutions: VersaLink B415 and C415 Multifunction Printers

We’re so pleased to announce the arrival of two new multifunction printers in the ever-capable VersaLink lineup from Xerox: the VersaLink B415 and the VersaLink C415. Powered by Xerox's ConnectKey technology, these printers offer an impressive combination of productivity, reliability, and security. And whether you need crisp black-and-white documents or vibrant, full-color presentations, these multifunction printers, available now at Professional Document Solutions, won’t disappoint or take too big of a bite out [...]

The Difference Between Xerox Workplace Suite and Xerox Workplace Cloud

Xerox Workplace Solutions comes in two distinct “flavors”: Xerox Workplace Suite and Xerox Workplace Cloud. Both share some of the same useful features for print management, including mobile friendliness, easy and secure user authentication, and remote control for your print fleet and resources. However, their use cases and administration vary significantly based on your organization's specific requirements. In today’s post on the Professional Document Solutions blog, we’ll take a look at both [...]

Here’s How to Instantly Translate Your Hard Copy Documents With the Xerox Translate and Print App

Language barriers are rapidly becoming a thing of the past. Machine translations (that is to say, a translation conducted by a computer) used to be… well, let’s just say, not great. Some of you reading this surely remember the olden days of barely legible gibberish, but things have dramatically changed in the last decade. These days machine translations are getting very, very good—rivaling even the best human translators—and one of the best [...]

Taking a Closer Look at the Xerox VersaLink B625, Now Available at Professional Document Solutions

Our team at Professional Document Solutions is so proud to announce that we’re now carrying the Xerox VersaLink B625, a ConnectKey-enabled monochrome multifunction printer. Designed to improve workplace efficiency and productivity, this powerful device is perfect for any organization in need of not only crisp, beautiful black and white prints—like all modern Xerox devices, it can do so, so much more. We’ve spent some time with the B625, so in today’s post [...]

Auto Supply Fulfillment at PDS: Recent Improvements Explained

Nobody likes a cluttered supply closet—but thanks to some recent improvements about how we handle Automatic Supply Fulfillment requests at Professional Document Solutions, you’re about to get a little extra room. Because of the updates we’ve made to our cutting-edge Automatic Supply Fulfillment system, your print supplies are delivered just in time, like clockwork. This means your supplies don’t have to take up room at your business or organization. Let’s take a [...]

From Paper to Digital: How the Xerox Clip2Go App Simplifies Scanning

The Clip2Go app for ConnectKey-enabled Xerox devices is an innovative solution for organizations in need of a quick and easy way to scan and access documents. The standout feature of this app is, of course, the ability to clip/crop scans directly on the display screen of an MFP, allowing you to choose which portions a document you want to keep—like images, tables, or sections of text. Let’s take a closer look: Easy [...]

Control Your Xerox Device With Touch and Voice Commands Using the Gabi Worx App

What if you could control your Xerox machine directly from your smartphone, using touch or even voice commands? That’s exactly what the very impressive Gabi Worx app can do for you. Available for both Android and Apple devices, the Gabi Worx app empowers users to interact with their ConnectKey-enabled VersaLink or AltaLink multifunction printer in new and exciting ways that open up a world of convenience and accessibility. Let’s learn a bit [...]

Setting Up a New Xerox Device? Use the Xerox Easy Assist App for a Hassle-Free Experience

Setting up a new Xerox device is a pretty easy process these days—in the vast majority of use cases, you don’t have to be an IT professional to get up and running with a state of the art multifunction printer from Xerox. It can, however, be a somewhat time consuming process, with many different options to choose from and various setup choices to make. Some parts of the process can be more [...]

Trouble With Your Xerox Device After Upgrading to macOS Ventura? Here’s What To Do About It

Apple recently released the 13th version of macOS, called Ventura. If you’re an Apple user, you may have already upgraded. As you know, whenever an operating system has a major update, things can be a little rocky—especially in the beginning. Here’s the good news: in the vast majority of situations, owners of Xerox devices with updated drivers have found the transition to Ventura to be very smooth. Other than a few user [...]

This Holiday Season, Save Time with Xerox Remote Services

There’s a bit of an assumption that if it’s the holiday season, your business or organization is just sort of expected to be in a state of chaos—but it doesn’t have to be that way. All the great gurus of productivity and self-development always seem to have one thing in common insofar as the advice they give their audiences is concerned: to be stress-free, you have to learn how to do two [...]

Taking a Closer Look at Combination Workflows in Xerox Workflow Central

You may recall that here on the Professional Document Solutions blog we covered Xerox’s impressive productivity platform called Workflow Central in a recent post. If you missed it, and you’re even slightly interested in taking your document processing system to the next level, we highly recommend going back to check it out—see here: Xerox’s Most Powerful Productivity Platform: Get to Know Workflow Central. In the post, we mentioned one of the most [...]

Your Xerox Machine’s Remote Control Panel Explained

Did you know that it’s possible to use a convenient web interface to control, monitor, or configure your Xerox device? Sometimes called the remote control panel, this feature has been present in most Xerox devices for many years. Previous models call the platform CentreWare Internet Services. More modern Xerox devices, such as the AltaLink or VersaLink series, refer to this feature as the device’s Embedded Web Server (EWS). In today’s post [...]

Xerox’s Most Powerful Productivity Platform: Get to Know Workflow Central

Our team recently had a chance to review the latest updates to Xerox Workflow Central, and all we can say is this: we’re impressed! In today’s entry on the Professional Document Solutions blog, we’ll take a moment to talk about Workflow Central and why this productivity platform is a serious powerhouse for both small businesses and large organizations alike. Let’s begin by learning about some of the features the platform comes equipped [...]

Scan to Gmail: New Security Measures Require Your Action

Do you use your Xerox MFP’s scan to email feature? If you’re a user of Google’s Gmail, you may have encountered an error recently. In today’s entry on the Professional Document Solutions blog, we’re going to discuss what happened and what needs to be done to fix the problem. Fortunately, it’s an easy fix. The gist of what happened is this: for security reasons, Google now requires Gmail account users to use [...]

What is Web to Print and Why Should Print Shops Implement This Technology?

Operating a print shop is a rewarding profession to be sure—but it can sometimes feel like you’re racing to keep up with the latest technology trends. Some of these trends will surely come and go, but one that’s here to stay is web to print (sometimes stylized as “web2print”) technology. If you had to make one single investment in your print business, setting up a web to print platform for your customers [...]

Optimize, Straighten, and Crop Scans Automatically With the Xerox Print and Scan Experience App

Have you ever scanned a document, only to find that the resulting digital file looks askew or misaligned? It’s harder to read and work with, not to mention less professional looking—which is especially a concern in the event that you have to share the document with your team or clients. Fortunately, Xerox makes it easy to scan documents and get perfectly aligned, professional looking, and fully optimized document scans. Let’s learn about [...]

Use Document Templates? Save Time By Using Xerox Content Hub

Nearly all businesses and organizations use document templates at least some of the time—and many organizations use them all the time, day in, day out. If you fall into the latter category, or even into a category of document-template-user that isn’t quite as extreme, you’ve undoubtedly noticed something: while document templates are designed to save time—and they do—they have one flaw. If something changes, for example a phone number or address, you [...]

3 Xerox Tools for Managing Flexible Work Environments

The past couple of years have prompted businesses everywhere to rethink their work environments. One of the dominating trends is that of so-called flexible work environments—meaning that team members may be working remotely (such as from home) or at the office as one traditionally would. Different organizations handle this flexibility in different ways—with, of course, varying degrees of said flexibility—but what they all share in common is a need to manage staff [...]

Older Xerox Machines Require These Updates by February 2022 to Continue Using Remote Services

Ah, the dreaded required update! This time it’s for a good reason—we’ll explain. Here’s what’s going on: certain older Xerox devices will have to install an update or begin using additional software to continue using Xerox Remote Services. As you know, the Remote Services system is required to facilitate the use of Xerox Automated Supplies Replenishment and Xerox Automated Meter Reads. Your action, in the form of an on-device update or the [...]

Getting the Most Out of the Xerox Print Around Feature

We can probably agree that most business owners and office managers are interested in boosting efficiency in their workplace. However, there’s a “secret” that all the greatest people in leadership positions know: efficiency increases are rarely the result of a single dramatic change in the office. Sure, there are big things that can be implemented, but more often than not what leads to an office working like a well oiled machine are [...]

Save Thousands on Xerox Technical Support With the Annual Analyst Support Agreement From Professional Document Solutions

One of the biggest growing pains of small-but-thriving businesses is figuring out how to handle IT-related needs. Let’s clearly define the problem: the business is too small to financially justify hiring an expensive third party IT company, yet IT infrastructure needs have outgrown in-house capabilities. In other words, you don’t have the money for a dedicated third party IT team (or the resources to create your own IT department), but you have [...]

Save Time Reading Documents With the AI-Driven Xerox Summarizer App

Do you ever have more documents to read than you have time? What’s worse is that so often in our “up to the minute updates” working world, it’s not that you just have to read a lot—you also have to understand and absorb the most critical information about what you’re reading. Wouldn’t it be nice if you had a personal assistant who read everything for you and distilled it down into the [...]

Work From Home or Manage a Small Workgroup? Check Out These New Small-But-Mighty Printers From Xerox

Times have changed - clearly! - and so have the ways we handle our businesses and office workflows. In response to these growing needs, Xerox has officially announced two brand new printers perfect for small businesses, workgroups of 1-5 people, and work-from-home staff. In today’s post, we’re going to cover the new Xerox C230 color printer and the accompanying multifunction variant, the Xerox C235 color MFP. First, let’s discuss the specifications of [...]

Xerox Easy Translator Service (XETS) Deprecated – Here’s What to Use Instead

If you were a user of the Xerox Easy Translator Service, you may have already heard that Xerox has decided to discontinue this service. That’s the bad news, but don’t worry, because this is Xerox we’re talking about here, so you know that there’s going to be good news too (and not just the “silver lining” type of good news—genuinely good news). Xerox understands that a lot of businesses depended on the [...]

Why Your Xerox Machine’s Default Password Changed: What You Need to Know

Recently, your Xerox multifunction printer or other networked Xerox device might have prompted you to change the unit’s default password. For many users, this request came out of the blue—but there’s a good reason for it, and in today’s post on the Professional Document Solutions blog, we’re going to explain exactly what happened, as well as what to expect insofar as default passwords for Xerox equipment is concerned in the future. As [...]

Computer Updates Causing Xerox Printer Problems? Check Our Post-Update Checklist

Do you groan every time your computer requires an update? Sometimes updates can cause problems—but most of the time they don’t, and they often include important security patches that are necessary to keep your systems and data safe. Always keep your software and operating systems up to date! Having said that, it is true that sometimes an update will cause a problem with your office equipment, like your Xerox MFP. When uptime [...]

Easily Clock in and Out With EtiQube’s ET-Badge Xerox App

Employee time tracking with a “clock in, clock out” system is an age-old method—but even modern implementations can be clunky and inefficient, wasting time for both the employee clocking in or out as well as the human resources team who has to process all that information. Having said that, the system has stuck around for so long because it works, but perhaps it could work better—at least that’s what EtiQube set out [...]

HIPAA and GDPR Compliant Xerox Email Solution: Connect for RMail

Last month on the Professional Document Solutions blog, we discussed ways to use automation to mitigate workflow “pain points”. For businesses and organizations in industries that have strict compliance regulations, or high security demands, the manner in which you communicate, correspond, and collaborate with others can certainly qualify as a potential workflow pain point—not only do you have to make sure that your system meets any and all regulatory requirements you’re obligated [...]

What Workflow Automation “Pain Points” Can Your Office Start Automating?

One of the most important skills to have as an office manager, team leader, or indeed a business owner is the ability to identify and mitigate “pain points” in you organization. These aren’t minor inconveniences—they’re bottlenecks that slow down critical business functions. When removed from your work environment, everything feels streamlined and smooth; all is as it should be. In today’s post, we’ll take a look at understanding and identifying pain points, [...]

Easy Expense Management With the Xerox Connect App for Concur

Expense management can be a real chore for small and even midsize businesses—if you have dedicated accounting personnel, they’re probably already busy enough as it is, let alone having the time to sift through your team’s sales receipts. If you’re that accountant, either because it’s your position or you own the business, you already know exactly what we mean. Fortunately, your Xerox multifunction printer has the capability of making expense reporting headaches [...]

Is “Full” Cloud Integration Feasible for Small Business?

Full cloud integration means that your important business files are available on a secure cloud server, enabling your staff to access them when they’re needed, collaborate on documents and other projects together no matter where they are, and much more. If it sounds complicated, expensive, or otherwise out of reach for a small business or startup, we’re here to tell you that it most certainly isn’t! In fact, getting set up is [...]

How to Integrate an LDAP Server With Your Xerox VersaLink MFP

Small businesses without dedicated IT personnel often find themselves in need of the same powerful software and hardware midsize or even enterprise tier organizations use. As the global marketplace becomes increasingly digitized, scenarios like this are likely to become even more common. The good news is that Xerox makes it easy to integrate these technologies into your day to day operations and already-existing workflows. In today’s post, we’ll take a look at [...]

Your End-of-Year Print Cost Assessment: Are You Paying Too Much?

Since we’re approaching the end of the year, it’s a good time to take a look at your print costs. Are you paying too much? Where you could you do better? How could you be more efficient? Our team at Professional Document Solutions is here to help you answer all of those questions and more! Here are a few things we suggest taking a look at: Determine if a Managed Print Service [...]

Simplify AirPrinting With Your AltaLink Xerox MFP By Using iBeacon

One of the best things about modern printers is perhaps just the sheer number of ways one can transmit a document to the printer—it seems quaint nowadays, but it used to be that the only way to print something was if a workstation was physically wired to the printer. Now we have wifi printing, cloud printing, and even Bluetooth printing. If your business uses Apple products, you’re probably already familiar with the [...]

Thanks to This New Xerox Technology, Note Taking By Hand Just Got a Lot Easier

There’s just something about handwritten notes, isn’t there? Perhaps it’s because writing out a note by hand takes longer than typing, so we’re compelled to slow down and think a little bit more about what we’re writing. Or, on the other side of the coin, it’s often the case that in many cases jotting down a quick note is faster than pulling out your mobile device or laptop. Whatever your reasoning, taking [...]

Alternative Cloud Print Options Now That We Know Google Cloud Print is Closing Its Doors

Has your business or organization been using Google Cloud Print? Unfortunately, Google recently announced that Google Cloud Print will be discontinued as of December 31st, 2020. It’s not just that Google won’t be actively developing and maintaining the service anymore—their user base won’t have access to the service at all after that date. Needless to say, it’s time to find an alternative. While there are many cloud print services to choose from, [...]

3 Ways to Optimize Your Print Shop’s Profits

Think back to when you opened your print shop. What an exciting time that was! ...And probably a little stressful too, right? The print and design industry is a competitive one, so it could be that you’ve worked very hard to reach a point of where you’re comfortable. However, the one thing you already know is that you don’t want to become complacent. When you’ve reached this stage, you know it’s time [...]

Text In, Audio Out: How Xerox Can Transform Your Paper Documents Into Audio Files

Did you know that your Xerox multifunction printer can transform your paper documents into audio files? There are so many situations where listening is much more convenient than reading—for example, if you have a large document you need to work your way through, you can listen to it on the morning commute and save yourself quite a bit of time. Whether you’re working out at the gym, driving, or simply at your [...]

The Xerox Healthcare MFP Solution: A Better Patient Document Transfer System

Properly transferring patient information is strictly regulated for healthcare workers. If you operate a small or midsize practice, you already know that these HIPAA regulations—while ultimately a good thing for patient privacy—are responsible for additional expenses, at the very least in the form of the additional time spent by staff making sure that they’re followed correctly. Digital patient transfer regulations can be difficult to follow without specialized software. Healthcare providers are obligated [...]

Crush Sluggish Workflows With These DocuShare Flex Application Integrations

How a business does its document processing can be a surprisingly important factor in the success and overall efficiency of that business—days or even weeks worth of working hours can be saved (or wasted) depending on how that business handles documents and what kind of technology they’re using to do it. In today’s post, we’d like to examine how Xerox’s online cloud storage and collaboration platform, DocuShare Flex, can integrate with your [...]

Double Your Design Freedom With Xerox Adaptive CMYK Plus Technology

Businesses in the print industry all know one thing: this is a market segment with rapidly changing technology and customer expectations. Staying ahead of the curve and offering designers and even general customers the latest options for their projects is all part of the game—and Xerox makes it easier than ever to offer your clients something unique and impressive. Specialty printing is in high demand. Even though designers understand the capabilities of [...]

Want to Save Money on Toner? This Study Compared Genuine Xerox Toner vs. Third-Party Toners… And The Results Are Surprising!

Xerox multifunction printers are powerhouses of reliability. While some of the moving parts may need to be repaired or replaced over the years, generally speaking these machines are absolute tanks that will last as long as you’re willing to maintain them—in other words, they’re a good investment in the longevity of your office equipment. However, the consumables that must always be replaced are of course paper and toner. Any office accountant is [...]

Reduce Costs and Printer Waste With the Xerox Print Awareness Tool

Did you know that document processing costs can account for up to 10% of a business or organization’s annual revenue? If that sounds higher than you would have guessed, you’re not alone—the vast majority of companies don’t track print costs or try to optimize their team’s “print behavior.” The good news? Xerox has many tools that can help track, analyze, and optimize the way you do your document processing. Today we’re going [...]

Paper to Digital: A Beginner’s Guide to Document Conversion With a Xerox MFP

Paperwork is one of those business challenges that doesn’t tend to be addressed until it’s absolutely necessary or until it becomes a problem. What to do with it? How to organize it? Where in the heck to put it all? These are the questions that need to be answered—otherwise, after only a few years, you’ll find yourself with a paperwork “system” with all the organization and grace of spaghetti. Whether you already [...]

Artificial Intelligence in the Office: It’s Here. Meeting Xerox’s Gabi Voice

What would it mean for your office if you could simply speak commands to your printer, instead of pushing buttons and navigating menus? If yours is like thousands of businesses across the world, it would enjoy increased productivity, enhanced ease-of-use, and greatly enhanced accessibility options for people who need them thanks to Xerox’s Gabi Voice, an artificial workplace assistant that accepts natural language commands to instruct your printer to do anything it [...]

How to Supercharge Your Xerox MFP With the Xerox App Gallery

What makes a Xerox multifunction printer so powerful? There are plenty of reasons one could give, ranging from industry-leading ease-of-use, cloud connectivity, or top of the line security features that keep your data safe. While these reasons are all true, you could also argue that the best thing about a modern multifunction printer from Xerox is how much flexibility and customization options are given to administrators—it’s hard to pin down an exact [...]

Explore the Surprisingly Robust Address Book Features of Your Xerox MFP

When even the address book feature is powerful, you know you’re working with an impressive device. That’s why today we wanted to highlight the oft-overlooked but utterly indispensable address book feature of modern Xerox multifunction printers, particularly those in the AltaLink and VersaLink product categories. Let’s begin with something many users are pleasantly surprised to find is possible—and once you start using this feature, you’ll wonder how you ever got along without [...]

What is the Xerox Instant Print Kiosk?

Does your business have foot traffic with document management needs? The Xerox Instant Print Kiosk is a revolutionary new print and copy solution that can provide a new and more profitable source of revenue for businesses who would like to provide their customers with a superior service. This walk-up device can print, scan, copy, and fax documents in nearly any format, giving your customers more freedom and flexibility. In today’s post, we’ll [...]

Xerox MFP Q&A: What’s the Difference Between a One-Touch App and A Saved Job?

Xerox multifunction devices are designed to make your workplace a more efficient and productive place—and they do a great job, thanks largely in part to the absolutely huge list of features available to end-users. However, sometimes there are so many features to consider that you can start to feel a little overwhelmed. Keep in mind that the technology should make your life easier, not more complex. With a little know-how, once you [...]

Is a Managed Print Service (MPS) Right For Your Business?

One might think that a managed print service (MPS) would cost more than attempting to manage your printer fleet on your own—but in fact the opposite is true. An MPS isn’t just affordable. Businesses who work with a third party to manage their printers actually tend to save up to 30% on their document processing expenses and enjoy a host of other benefits. We’ll dig into those benefits in a moment, but [...]

How to Skip the Setup On Your Second Printer: Introducing the Xerox Clone Feature

If your business has grown to the point where you need to get a second printer, congratulations! As any business grows, so too will its document processing needs. Inevitably, one Xerox multifunction printer—for all of the amazing things it can do—won’t be enough to handle the needs of a larger staff or additional locations. The good news is that Xerox has made it much easier than you might expect to start expanding [...]

Does Your Business Have a Sustainability Goal? Xerox and PrintReleaf Can Help

The corporate world has taken a rapidly growing interest in environmental sustainability. Whether they’re following the guidelines created by the United Nation’s Sustainable Development Goals or a different set of standards, it’s clear that consumers respond positively to forward-thinking, environmentally conscious businesses. A 2017 study concluded that 87% of consumers have a more positive image of businesses that supports environmental issues. Furthermore, 68% of millennial were found to have purchased products that [...]

Everything You Need to Know About Xerox Workplace Assistants

Plenty of small business owners make-do without a real life assistant—but modern Xerox products and software is so advanced that after making the switch you might not even notice the difference. “Workplace assistant” is the term Xerox has given its ConnectKey enabled devices (such as members of the AltaLink series or the VersaLink series) because these devices can solve so many problems for business owners. In addition to the standard array of [...]

Office Upgrades in 2019: Technology That Grows With You

The new year is upon us! The team here at Professional Document Solutions hopes it’ll be your best year yet—if you expect to experience growth in 2019, it might be time to consider upgrading to modern office technology that can grow with you. In this post, we’ll discuss a few ways that Xerox technology can adapt to your business needs and goals as you grow, establish new goals, and tackle new challenges [...]

How Xerox Technology Has Changed Remote Work Forever

Nearly 4 million Americans work remotely at least half the time, and somewhere around 70% of office workers work remotely at least once per week. The workplace is changing, but Xerox makes keeping up with remote work trends easier than ever. In this post, we’ll explore the tools that make this possible and how you can use them to modernize your workforce. Xerox Gives Your Remote Teams the Tools They Need Xerox [...]

How to Understand and Resolve Xerox Printer Fault Codes

Fault codes don’t have to be scary. Inconvenient, sure—nobody wants to have a problem with their device in the middle of the workday. The good news is that Xerox printers and MFPs are remarkably reliable, so your incidences of these kinds of errors should be quite low. Additionally, fault codes should be ultimately seen as a good thing, since they’re your printer’s way of “communicating” with you. Correcting the problem reported by [...]

How to Clean and Maintain Your Xerox Multifunction Printer (It’s Easy!)

When you install new office equipment, it’s easy to forget that at some point or another, you’re going to have to undergo everyone’s least favorite task… cleaning and maintenance! Your Xerox MFP is no different in that it does require occasional cleaning and maintenance, but here’s the good news: it’s a very easy process. Not only will you reduce wear and tear on your unit and extend its lifespan, you’ll also reduce [...]

How Print Quality Changes Customer Perception

If you’ve been keeping up with the Professional Document Solutions blog, you’ve already learned how emotional responses impact customer loyalty. You’ve also learned about the neuroscience of color, and why it matters so much for both digital and—perhaps especially—print marketing campaigns. No matter how much forethought you put into your color schemes or relationship-building techniques, it’s all for naught if your print quality isn’t up to par. Lower quality prints can appear [...]

How to Print Envelopes With Your Xerox MFP (Plus 3 Must-Know Envelope Marketing Tips!)

When you’re working on a print direct mail campaign, it’s natural to put the most thought into the contents of your mail. In other words, what’s inside the envelope. However, what’s the first thing that your recipients will see first? That’s right—the envelope itself. Printing envelopes with your Xerox printer is a simple process. If you haven’t done it before, it won’t take you long to learn (and if you do, you [...]

How to Harness Your Customer’s Emotions to Build Better Relationships & Inspire Loyalty

It wouldn’t be a stretch to say that the goal of almost all businesses is to have as many satisfied customers as possible. But what if there was something more valuable than simple satisfaction? Sounds impossible, right? This Harvard Business Review article presents some interesting data that has lead some analysts to believe that “emotionally connected” customers can be more valuable to a business than a “highly satisfied” customer—in the order of [...]

These Are the Lies You’ve Been Told About Direct Print Mail

Have you ever been told that “traditional” print marketing is ineffective because everyone’s on email and social media these days? There’s no nice way to put this… the person who told you that is wrong. Like, really wrong. There’s a number of lies, untruths, myths, and misconceptions about print direct mail that really cropped up over the past decade or so, and it’s hugely frustrating. Or incredibly profitable, assuming you’re using print [...]

Why Printer Security Saves Data, Money, and Time (Plus 3 Must-Know Tips)

Did you know that properly implemented printer security can do more than just secure your data? It can also save time and money. We’ll explain why exactly that is in just a moment, plus in this post you’re also going to get three other really neat Xerox printer security tips to help maximize data safety and office efficiency. Last year was noteworthy in the information security world because it seemed like there [...]

Is Your Document Management Strategy Saving You Money?

Did you know that the average American business spends around 3% of their yearly revenue on printing costs? That’s a huge number. Some estimates place printing costs as one of the top three expenses in an office environment, behind only payroll and rent. Considering that the average office employee can print up to 10,000 pages per year, it isn’t particularly surprising. Since you already know you don’t want to go entirely paperless [...]

How Will These 5 Technology Trends Affect Your Business?

What’s your opinion about how rapidly technology changes these days? Some business owners see it as a burden. At first glance, you might not even blame them. Think about it: all the demands of social media, new equipment, cyber security, an evolving workforce, and so on might seem overwhelming to some. However, hopefully in this post we’ll be able to show you why that’s not the right mindset to have. The advancements [...]

Why is it Important to Update Firmware On My Xerox Printer?

Do you ever feel like you have a million little things to do? ...And nowhere near enough time for all of them? Plenty of managers and business owners feel the same way. Even the most well-organized leader can start to feel a little overwhelmed from time to time, especially during their busy season or when their personal lives become unexpectedly demanding. Unfortunately, this means that the seemingly-small things on their to-do list [...]

Will These Small Business Trends Continue in 2018?

Are you ready to tackle 2018 headfirst? Small business owners tend to be constantly inundated with advice—most of it good, some… well, not so much (but you know that already!). One of the good bits of advice small business owners get is to always be refining their unique selling proposition (USP). Whether you’re running a startup or an enterprise-tier organization, differentiating yourself from the competition is rarely a bad thing. However, keeping [...]

5 Powerful (Yet Festive!) Christmas Marketing Tips for Small Businesses

With Christmas right around the corner, businesses of all sizes are gearing up their holiday marketing campaigns. Are you? If you want your print advertising to really pop this year, take a look at our five festive tips for small businesses: #1 – Seasonal Branding Holiday themed branding doesn’t mean you have to redesign your logo or other marketing material from scratch, and it certainly doesn’t require too great of an expense. [...]

3 Business Scenarios When “Going Paperless” is a Bad Idea

We’ve all heard about offices “going paperless.” Perhaps your workplace even has aspirations to cut out the paper and go completely digital. But is it possible? Or perhaps the better question is this—is it even desirable? Environmental concerns, convenience for both customers and employees, and increasing efficiency are all reasons that workplace managers tend to start thinking about going paperless. Digitization is indeed a good thing in a great many cases, and [...]

Why Color Printing Converts: Neuromarketing, Visual Appeal, and Green Ketchup

If you asked them, most people would tell you that marketers use color in their advertisements to make it more interesting. Perhaps they might say that colors make it easier to “grab” someone’s attention, or as a way to represent your brand. Or, to really simplify things, you could just say that colors are expected. We live in a visual world, so why wouldn’t we use color? These things are all true. [...]

4 Project Meeting Hacks That Save Time and Money

As a whole, SMBs typically aren’t aware of how costly unnecessary meetings are. In fact, studies reveal that an estimated $37B a year across all industries is spent on salaries of those who feel their time is being wasted in meetings. With marketing and sales becoming increasingly complicated, more meetings are required for design, editorial, web development, project management and to simply stay on the same page across teams. Unless you’re a, [...]

5 Important Marketing Growth Trends for B2B’s

Creating Experiences is a Top Priority As customers, we expect and buy from those who create top-notch experiences. This customer experience focus is dominating marketing strategies and it’s not just about website navigation. It’s opting-in to emails, what’s seen on social media and all boils down to how a prospect feels about your brand before they ever let you know they’re in the market for your offerings. If you’re not sure where [...]

7 Tips for Improving Writing Skills to Drive More Sales

Google and other search engines index website content and use the findings to rank the relevance of your pages against keywords searchers might use to find your business. This truth puts written content in the driver's seat of digital marketing and means your writing ability (blogs, website copy, e-books, and product descriptions) can make or break your ability to attract new prospects online. One might think writing should be straightforward and easy; [...]

3 Simple Tips for Driving Demand on Social Media

It’s easy to have a love-hate relationship with social media especially when you’re on the platforms for business reasons and not just catching up with old high school friends and long lost family. Social selling in particular is touted as a legitimate tactic for driving leads but if you’ve ever tried to follow the strategies, it can be daunting, time consuming, and doesn’t happen overnight. However with the right approach, it actually [...]

Reduce Business Costs by Focusing on Company Culture

Company culture, at its core, is the personality of an organization. It sets the tone of the environment for workers, spills into products and services and can greatly impact success. Facets include, the vibe of the space, the approach to work i.e. team-based v. silo and includes the overall communication structure and hierarchy plus perks such as lunch, snacks, or the occasional keg-o-rator alongside common values, ethics and goals. Fixation on company [...]

Improve Social Media ROI by Using LinkedIn to Grow your Business

LinkedIn. Love it or hate it, there's no denying it has a significant impact on business. When used correctly, it drives a tremendous amount of traffic to a website, helps cultivate relationships that lead to sales, and quickly establishes you as an industry expert. But it's also one of the most unforgiving platforms when something about your profile is out of line or you accidently have an error in judgment or spelling. [...]

Demystifying Common Printer Jargon

Like all industries, printers and copiers have common jargon that once clarified makes it simple to understand. Once you understand it, the features you need vs. the ones that would be nice but not necessary become clear. So, in the spirit of making your next printer purchase simpler, here are explanations for eight commonly used printer jargon terms and a special bonus term. DPI DPI refers to, "dots-per-inch." If you’re printing text [...]

How to Choose the Right Paper Quality and Why it Matters when Printing

Printer paper isn't typically something we think too about - until – we need it. Then suddenly we're standing in a store aisle or searching online like a deer in headlights wondering why there's a multitude of choices. In that moment, most of us aren't confident in our ability to make the right choice and they all look similar so, we naturally default to price as the differentiator. When armed with a [...]

Is Pay for Print a Good Solution?

Think about it; paper, ink, toner, energy, service, hardware, networking and floor space have recurring expenses attached. All too often these costs associated with printing and copying are overlooked. Then, suddenly at the end of the year when all is said and done, a friendly accountant delivers the bad news. Print and copy related costs made up about 15% of your company’s overall expenditures. Thanks to technology there are simple ways to [...]

Printer Security Matters – How to Secure Your Print Network

Printer security. Not exactly a hot topic around the office water cooler, but it probably should be. And we’re not just talking about someone wandering past and snatching the occasional printout. We’re also talking about risks inherent in network-connected printers and those interfacing with the Internet. Can’t imagine how an innocent looking printer can divulge your secrets? Three words: Storage. Settings. Hackers. Storage: If your office printer has an internal drive, it [...]

5 Simple Tips to Reduce Printing Costs

"How can we save money on print costs?" That's one of the most asked questions we hear. And it's a good question since the average office worker uses the equivalent of 20 reams of paper per year making yearly paper costs exceed $200 per employee. Considering on average 15% of a company's annual spend comes from costs associated with printing, it stands to reason cutting costs on printing is a priority [...]

Five Simple Ways to Increase Efficiency and Decrease Costs

With the popularity of green business solutions and a push to save the environment, organizations feel more pressure than ever to adopt environmentally conscious office solutions. However, a common misconception that ecofriendly printing and copying aren't cost effective isn't helping the movement. At PDS, we understand the balancing act between a desire to do our part to be ecofriendly and the importance of a business' bottom line for longevity. Here are [...]

Mobile Printing: The Power to Print from your Pocket

Thanks to technology, the way we work is rapidly changing. By the end of 2017, half of companies will have embraced BYOD (bring your own device) programs putting mobile devices into the workplace more than ever. And, with work-from-home positions on the rise, flexibility for where and how we print continues to cause challenges for many businesses, especially those in print intensive industries. Lawyers, real estate and insurance agents, hospitality and [...]

6 Things Your Boss Wants to Know About Printers

Your company needs to add a new printer; you've been assigned to research options and make recommendations. It's a daunting thought. Where do you start? What is your boss going to want to know and how can you learn what's required to make a sound choice for your situation? Good questions! At PDS we work with customers to match the right solutions to their needs. In doing so we help answer [...]

Tips and Tricks for Scanning Your Archive Documents

Going paperless is on the to-do list of most business owners. Making the switch to digital and cloud-based services is getting easier, but there is still the lingering challenge of what to do with the older paperwork and files lurking about the office. Reclaim your office space once and for all with these tips for digitizing your archives. It's time to get scanning Time is money, so streamline your digitization process [...]

The Worst Advice We’ve Ever Heard about Copiers

It seems like everyone has at least one memorable mishap with a printer or copier. Over the past 20 years in business, we've heard our fair share of stories and ironically, most of them stem from common misconceptions. In hopes of saving you from a copier or printer nightmare story of your own, we're sharing some of the worst advice we've ever heard. Clear paper misfeeds with a yank As tempting [...]

Getting Started with Cloud Document Management

A cloud document management system lets you capture, organize and manage your company's data efficiently, securely and, most importantly, remotely. With a cloud document management system, you will save on hardware and storage costs, be able to free up your IT team to focus on more pressing issues and you will be able to quickly access the data you need from anywhere. Starting with Storage Storage is one of the most [...]

A Brief History of Copiers and Xerox

Most of us simply cannot do our jobs without a copy machine and at the very least we all need one, from time to time. Have you ever stopped to wonder how copiers came to be and why? Or where the name Xerox came from and what it means? Let's take a trip in the way back time machine to life before copiers and see how necessity facilitated one of the [...]

Five Common Print Problems That Anyone Can Tackle

You just sent a print job to your office multifunction copier and hear the distant clap of thunder. The lights dim a bit and your adrenaline spikes as you start the nervous walk to retrieve your documents, all the way wondering, "What am I going to encounter when I get there?" No office printer is perfect and there are going to be common print problems that everyone in your office should [...]

How to Go Paperless Without Going Crazy

40 years ago, Business Week featured an article introducing the futuristic concept of a paperless office. Four decades later it's a pipe dream still being pondered. We're getting closer, but the reality is we're just not there yet. Let's take a look at what's causing the resistance, how we can help make the shift and why we should seriously consider it. Why Go Paperless The Environmental Protection Agency estimates the average [...]

Making the Most of Mobile Documents: Xerox ConnectKey

If you're the owner of a Xerox multifunction printer, you'll want Xerox's ConnectKey technology at your fingertips. Launched in 2013 and growing from strength to strength, ConnectKey is a McAfee-secured software system that lets you scan and upload documents to the cloud, send documents, and print safely from mobile devices. The software does this by transforming your MFP from a printing device into a safe and secure central network, hub - [...]

Cashing In with Managed Print

Despite efforts to go paperless, the average office still generates two-pounds of paper waste daily. To give a little perspective, that equates to about a half a ream of paper per day and just over $1300 a year. Wasted. Now, add ink, toner, hardware devices, network management, help desk support and power usage and it is easy to see why printing and print related expenses make up as much as 15% [...]

What You Should Know About Copier Security

A modern copier is capable of storing an image of every document that it has ever scanned, copied, printed, or emailed. Depending on the nature of your business and how you use your machine, that could mean your copier is loaded with highly personal, sensitive information, such as client details, bank records, social security numbers, medical records, and more. Allowing such data to fall into the wrong hands could have serious [...]

Buyer Beware: Toner Phoner Scams

We've all been schooled to be wary of scammers trying to get access to our bank or credit card details over the phone or email. But it's not just in our personal lives that we need to keep an eye out, but in the business world as well. The toner phoner scam has been around for years, but it's recently undergone a massive resurgence, with businesses small and large complaining of [...]

Recycle Toner Cartridges and Watch Your Business Grow

Finding the edge that nudges your company ahead of the competition is on the mind of every business we work with. It's on our minds too and that's why we want to share a little secret about green marketing. What is green marketing? Green marketing utilizes your dedication to sustainability as a reason for consumers to do business with you. According to the Small Business Administration, adding it to your strategy [...]

Meet Dave, The IT Guy Who Leased a Copier with PDS!

Dave is the IT Guy at a very busy office in Denver, Colorado. He wants to save his company money, but does not want to compromise on technology. Dave is about to free up his time to get back to his job supporting the end user instead of constantly dealing with printer and copier issues by partnering with Professional Document Solutions. Dave is a cartoon character, but there are real questions [...]

Rich Cardillo Explains Saving Money with Xerox Managed Print

At our annual technology luncheon, our guest speaker Rich Cardillo of 360 Sales Advantage showed our customers how to save money with Xerox Managed Print. Rich Cardillo can be reached at his website: http://www.360salesadvantage.com/

Enabling A Mobile Workforce with Rich Cardillo

At our annual technology luncheon, our guest speaker Rich Cardillo of 360 Sales Advantage presented the new application-based interface of Xerox printers. The applications enable a mobile workforce without compromising security. Other applications covered address controlling print jobs to save money based on the application they are coming from or the time of day the job is sent. Rich Cardillo can be reached at his website: http://www.360salesadvantage.com/

Tech Insight: What is an LED Printer?

Most people have heard of a laser printer, even if they are not exactly sure what the laser does. LED printers have been around since the mid-1990s, however because of timing and lighting issues that affect image quality, the laser reigned supreme. Taking a step back, understanding how a copier or printer works might, "shed some light" on the difference between these two technologies. In a laser-based system, static electricity positively [...]

Case Study: The High Plains Library District

PDS Xerox visits the High Plains Library District for a tour of their Riverside Library with technology including their current client services, Xerox Printer, Copier and Scanning solutions and a glimpse of plans for the District.

Articles

FORT COLLINS

DENVER

MOUNTAIN TOWNS