If your business is at all similar to pretty much every other organization in the world, you have to spend time out of your working day processing documents of some kind. That’s totally normal. However, what isn’t normal is taking far too long to do it. Unfortunately, most organizations still process documents manually (read: slowly).
What kind of documents do you have to process and how do you do it? For example, if you receive an invoice from one of your vendors by email, does the relevant info from it have to be manually typed into your accounting software? Do you have a digital pile of scanned purchase orders sitting and waiting for someone to extract all the information from them and process that as well?
Are you worried when you notice that your payroll hours are ever so slowly but surely drifting toward paying your staff for data entry instead of the work you actually hired them to do?
If any of that sounds familiar, the Xerox EveryDoc IDP App was built to address exactly these kinds of situations.
What Is IDP and What Does the Xerox EveryDoc App Do?
IDP stands for Intelligent Document Processing. It’s a kind of technology that’s getting renewed attention thanks to the advent of artificial intelligence. Nowadays, the technology is AI-powered, and it’s an excellent way (if implemented correctly!) to automate how information gets read and manipulated from nearly any kind of document.
IDP can do all kinds of things. It’s capable of reading a document and, say, classifying it by type, and then pulling out specific data from that document and making sure that data is actually valid compared against your known-good records. All of this can happen in milliseconds behind the scenes before any of that extracted data lands in your business software, whether that’s your accounting software or your CRM.
EveryDoc can do all of the things you would expect a modern AI-powered IDP system to be able to do. However (and this is the big difference that’s making it so approachable for organizations of all sizes) it does it through a cloud-based platform, which means that you don’t have to make a large IT investment to get started. Setting up EveryDoc is easy for regular, non-technical business users. No prior coding experience is needed to configure it.
Things Really Start To Cook Once IDP-Extracted Data Gets Automatically Placed Into Your Preexisting Systems
Upon learning about IDP, your first inclination might be to say something like, “Wow, look at all that extracted data!” (All right, maybe not. Work with us here.)
The data extraction is really neat. But the part of the process that actually will make you say “wow” is when the extracted data automatically hits the tools and systems you already use. For example, EveryDoc can directly connect to Microsoft SharePoint and/or OneDrive for document storage. It can push structured output to business applications ranging from ERP platforms to financial software via API.
Since the EveryDoc platform is cloud-based, it can scale with your document volume without requiring additional infrastructure on your end. The pricing model for EveryDoc is credit-based, which makes expenses predictable and fair; you’re paying for what you actually use.
Ready To See What EveryDoc and Other Xerox Technology Can Do for Your Organization?
Automated document processing delivers the most value when it works around the way your business operates. In other words, it should conform to you, not the other way around. The EveryDoc platform is designed to adapt to your processes. In fact, this is how most (if not all) modern Xerox services, software, and equipment are designed to operate.
To learn more, reach out to our team of polite and knowledgeable professionals. You may contact us today or, if you’re ready to get started right away on those much-needed office upgrades, we encourage you to request a free online quote.
