Last month on the Professional Document Solutions blog, we discussed ways to use automation to mitigate workflow “pain points”.
For businesses and organizations in industries that have strict compliance regulations, or high security demands, the manner in which you communicate, correspond, and collaborate with others can certainly qualify as a potential workflow pain point—not only do you have to make sure that your system meets any and all regulatory requirements you’re obligated to meet, you also have to make sure that the system itself is intuitive and easy-to-use for your staff.
Even with the prevalence of SMS and other messaging platforms, email is still the reigning king of online communication. Whether your organization requires HIPAA compliance, GDPR compliance, or simply needs the added security of encrypted communications, picking the right email platform is important. Unfortunately, even the most popular email platforms don’t have encryption ready to use out of the box (we’re looking at you, Gmail), and require even further technical tweaking to reach HIPAA or GDPR compliance.
Enter RMail—a fully Xerox-compatible email platform with baked-in compliance for HIPAA and GDPR requirements. Let’s take a closer look:
Xerox Connect for RMail App: HIPAA and GDPR Compliant Encrypted Email
Connect for RMail empowers users to integrate their Xerox machine with the comprehensive and secure RMail email platform. Thanks to its preconfigured settings, RMail is the closest thing to a “plug and play” solution for businesses with strict compliance or security regulations, including HIPAA and GDPR.
There’s more good news: RMail is compatible with the most useful features of your Xerox multifunction printer, like scan-to-email. For instance, if you scan a sensitive document and email it to yourself, the platform will securely mail the scanned digital file to you using encryption.
Thanks to the service’s tracking, proof of delivery system, and robust audit record, you can be sure that your communications are secure and compliant—and have proof of that fact.
Other Compliance Resources for Your Xerox Multifunction Printer
Meeting compliance regulations need not be an expensive or complicated affair. Healthcare providers in particular must meet the strict requirements of HIPAA regulations, which is a topic we’ve covered before in detail.
To learn more about HIPAA compliance and how your Xerox machine can make meeting regulations easy and affordable, we strongly recommend the following articles on our website:
- The Xerox Healthcare MFP Solution: A Better Patient Document Transfer System
- Solutions for Healthcare: The Xerox MFP Solution Powered by Kno2
Small healthcare providers in particular should take note—not only can you improve your office workflows, you can keep pace with regulations and maintain fully auditable records for if (when) proof of compliance is necessary.
Print Environment Compliance Questions? We’ve Got You Covered at Professional Document Solutions!
If you’d like to learn more about Xerox-powered office equipment, software, and solutions to making compliance in your workplace easy and affordable, we’d love to start a conversation with you. Please feel free to contact us with any questions you may have, or come and see us at any of our conveniently located offices throughout Colorado. If it’s time for an upgrade, you’re also more than welcome to request a free online quote.
