Even small businesses operating within industries that historically enjoyed a light amount of paperwork are finding themselves dealing with more and more data every year—and if you are in a traditionally paperwork-heavy field, it’s just piling on more and more.
Sound familiar?
Here’s the good news: Xerox technology has solutions to nearly any kind of data management problem you can come up with. A modern Xerox multifunction printer is a true powerhouse, capable of much, much more than just copying, scanning, faxing, and printing. Your MFP can integrate with a variety of solutions capable of extracting, processing, and cataloging your data.
In today’s blog post, we’ll look at some of those solutions. But before you can pick the correct answer, you need to ask the right questions—which brings us to step one:
Step #1 – Evaluate the Data That Needs To Be Processed
Before any technologies or systems are implemented to begin managing data, it’s a smart move for a business of any size to start by evaluating the data that needs to be processed.
While potentially similar, all organizations will have unique data management requirements. By getting an idea of the specific types of data you typically need to handle—such as customer information, financial records, employee details, and so on—you can establish a road map that will help you choose a solution tailored to your needs.
Depending on the industry you’re in and the type of data you want to manage, there may be specific regulatory requirements for data handling and privacy (like in the medical or legal fields). Knowing the kind of data to be processed will help you pick solutions that ensure compliance with these regulations. Here’s the good news: Xerox is well aware of these kinds of requirements, and many (if not the vast majority) of their solutions are designed to be compliant.
Step #2 – Select the Best Xerox-Powered Tool for Your Unique Needs
Xerox offers a large variety of document management solutions that can help small businesses like yours organize, store, and access important documents and information.
A basic but powerful example is the fact that any modern, ConnectKey-enabled Xerox multifunction printer can integrate with your preferred cloud storage provider. This means that you can directly print any document from your Dropbox, DocuShare, 365, Google Drive, or other popular cloud storage provider. Perhaps more importantly, it means that hard copy documents, when scanned, can be automatically sent to that provider as well.
But what about keeping things organized? For automation systems that catalog, archive, or otherwise manipulate your inflow of data and documents, you’ll be spoiled for choice with a Xerox device. Technologies like intelligent data processing with Xerox’s Capture and Content service, or Xerox’s industry-leading implementation of robotic process automation are all great starting points.
Step #3 – For Expert Guidance or Help Upgrading Your Office, Contact Our Team of Polite Experts at Professional Document Solutions
Xerox technology is advanced, flexible, and suitable for businesses and organizations of all sizes, from the garage startup to the multinational corporation. This means that there are a lot of different options to choose from, since rarely in business do we find “one size fits all” style solutions—and that’s why we’re here to help you navigate the world of Xerox-powered solutions so that you can find the best options for your unique goals. Please feel free to contact us or, if you’re ready to modernize your workplace, you may also request a free online quote.
