We’re currently living in an era where technology is moving so fast that it seems like a new thing is around just about every corner.
While it would be very difficult to keep up with all of these developments, it’s certainly possible to hone in on the developments that can directly enhance your business or organization. For instance, what if you discovered a technology that allowed you and your team to cut time spent on document processing by up to 50%? You’d be interested, right?
That’s exactly what we’re going to talk about today—Intelligent Data Processing. If you’ve ever suffered from too much time spent organizing and cataloging documents, either physical or digital, this is going to very useful information for you.
Let’s begin:
What Is Intelligent Data Processing, and How Can It Defeat “Information Overload”?
Information overload is a broad term describing a phenomenon you’re probably familiar with, especially if your organization needs to process a lot of paperwork each day—the term essentially describes a situation wherein more data is coming in than your team can reliably classify, organize, and archive.
As you may already know, this can result in some serious dents in your team’s efficiency, and if it’s bad enough, it can even negatively impact client relations (e.g., an important report is delivered past schedule, or there’s a records mix up).
More and more businesses are finding the solution to this problem in a technological process called Intelligent Data Processing, where a combination of sophisticated artificial intelligence and machine learning automatically captures, validates, and organizes incoming data on your behalf.
For instance, it’s likely that you receive numerous orders or invoices, perhaps on a daily basis. With Intelligent Data Processing, instead of manually cataloging these kinds of documents for your records, the system simply sorts and files them automatically based on parameters within a workflow customized to your unique needs.
Capture, Classify, Catalog: The Big Benefits of The Xerox Capture and Content Service
In some cases, implementing an Intelligent Data Processing system, such as that offered by Xerox’s Capture and Content Service, organizations have experienced as much as a 50% document processing time reduction.
In other words, the time their team spent working on document processing was cut in half, which given the typical amount of time any organization has to put into what essentially might amount to “advanced paperwork”, could represent a substantial boost in available working hours that could be dedicated to more critical tasks.
While Capture and Content is perfectly capable of handling vast amounts of data, smaller-scale operations can find benefit here too—Intelligent Data Processing is a practical, time-saving solution that makes your day-to-day operations far more manageable, and allows you to put your team to work where it really matters.
Ready to Cut Your Document Processing Time in Half? Professional Document Solutions Is Standing By to Guide You Every Step of the Way
Given what you’ve learned here today, you might agree that failing to implement an intelligent data processing system could represent a significant opportunity cost. It’s a bit of a cliché, but at some point you might have to ask yourself, “what’s it costing our organization to not upgrade to Xerox technology?”
If you’d like to find out more about the Xerox Capture and Content system, or anything Xerox-related for that matter, we’d be delighted if you reached out to our team of experienced experts here at Professional Document Solutions. Please contact us today or request a free online quote.
