How much data entry do you or your team members perform manually?
Many offices need to do quite a lot of data entry type work. These are the workplaces that will benefit greatly from the automation tools we’re going to discuss in this blog post. But what about those offices where data entry is performed manually only occasionally?
“Oh, it’ll only take a minute…”
Sure, but how many times per day are you saying that? Per week? Per year?
Those minutes add up—automation can help organizations that do nearly any amount of data entry. Freeing up a few minutes per day adds up to hours and days of time saved annually, and that’s time that could be better spent on things that need more complex, human-lead decision making.
Let’s look at Xerox’s Capture and Content Intelligent Data Processing service and learn more about how it can cut down or eliminate the amount of time you spend doing manual data entry.
Take Back Your Productivity With Intelligent Data Processing. Here’s How It Works
Xerox Capture and Content Intelligent Data Processing is a content management solution that uses intelligent capture technology to digitize, automatically process, and manage business documents. That’s a lot, so let’s break it down and explain things.
Intelligent data capture is technology designed to extract and process data from documents (and images) using artificial intelligence and machine learning, eliminating manual data entry. Basically, by using AI and other techniques, the system is capable of “looking” at your documents, pulling out the information you need, and placing it somewhere else, like a spreadsheet, database, or CRM platform.
What really makes this impressive however, is that the system is “smart” enough to extract that data from documents that look completely different from one another. For instance, let’s say you need to extract an address or a phone number from documents that come from a variety of sources. Rarely will this information be placed at the exact same location on the page. With Capture and Content, it doesn’t matter—the information will still be found and processed.
Also worth noting is that little bit in parenthesis above about “and images” is important. Xerox’s intelligent data capture system also works on images, not just standard documents. This means that if you have a non-editable document image like a PDF that nevertheless has text on it, the system will still work. You don’t have to run optical character recognition beforehand.
A Practical Example of How IDP Saves Employees (and Owners!) Valuable On-Clock Time
Businesses and organizations can use this technology to eliminate manual data entry for all kinds of different common tasks. For example, in many workplaces, team members can submit expense reports.
Typically, they’re on the clock when they’re preparing and submitting those documents. It takes a while to go through various receipts, after all. But what if that employee could simply scan them at your Xerox MFP, and be done? Intelligent data processing can automatically read receipts, extract amounts and categories, and populate expense forms.
This is just one of the many different ways this Xerox technology can be used to massively boost productivity.
Reducing Manual Data Entry Is Just One Way Xerox Technology Boosts Office Productivity. Here’s How to Learn More
If you’re ready to step away from unnecessary manual tasks like so much of what comprises the data entry work the average office staff has to do every day, we’re excited to show you everything Xerox can do. This is really just the beginning of the efficiency gains you can start enjoying with modern Xerox technology! Please contact us today to start a conversation about how we can help. You may also request a free quote online.
