In today’s Professional Document Solutions blog post, we’re going to learn all about DocuShare Go and see an example of it in action. No time to waste, let’s dive right in!
What is Xerox DocuShare Go?
Put simply, Xerox DocuShare Go is a tool that helps businesses keep track of their documents and collaborate on them, whether they’re in the same building or working remotely. DocuShare Go is what’s called a content management platform, which is a fancy way of saying that it can help you organize your files—but that really doesn’t do it justice, since this platform has a seriously robust feature set.
DocuShare Go allows you to store, organize, and find your documents easily. If that sounds like a lot of work (getting organized, that is), don’t worry. The platform uses smart technology to automatically sort and tag your existing documents and any new ones you add. For many businesses, this alone will be a massive benefit.
The platform also allows you and your team to work together on documents securely from anywhere, making remote work easy—no more “Hey, can you email me that document?” requests to deal with. Furthermore, the platform will ensure everyone stays up-to-date with the latest versions of your collaborative documents, even if someone was working on a document offline. This is thanks to document version control, it tracks all changes made to a document, allowing you to see who made what changes and when.
How Small Businesses Can Benefit From a Content Management Platform
Let’s imagine a real-world scenario where DocuShare Go can bring serious value to a small business.
Say, for example, that you run a small landscaping company. You use DocuShare Go to keep track of your project plans, client agreements, and other important documents. Imagine it’s early one morning and your team is out in the field—they’re working on overhauling a client’s backyard design.
Each team member has access to the design documents on their phones, so when the client picks a different stone for the walkway at the last minute, you quickly update the document, notify your team, and rest easy knowing they all have the latest version of the design plans.
Now, you might not be in the landscaping business, but there’s no doubt similar scenarios have played out in your industry—wouldn’t having that kind of flexibility with your document management platform be nice?
Ready To Take the Next Step and Start Enjoying Easy Document Management With Xerox Technology? Get in Touch With Us at Professional Document Solutions
A brief but potentially helpful bit of information before we wrap up: if you’re in the process of researching content management platforms, take special note of the wording. The thing we’re discussing here today is called a content management platform (emphasis on “platform”).
This particular terminology is good to keep in mind as you do your shopping, since there are also content management systems, which usually refer to blogging software like WordPress or Joomla. In our research, we’ve seen some resources using platform and system interchangeably when referring to DocuShare Go, which is technically not correct and could lead to confusion.
Apologies for delving into semantics there, but we like to get things just right around here! If you think attention to detail is important and you’re eager to learn more about how to introduce automated workflows into your workplace, we’d love to start a conversation with you. Please feel free to contact us today or, if it’s time for an equipment upgrade, request a free online quote.
