Did you know that document processing costs can account for up to 10% of a business or organization’s annual revenue? If that sounds higher than you would have guessed, you’re not alone—the vast majority of companies don’t track print costs or try to optimize their team’s “print behavior.”
The good news? Xerox has many tools that can help track, analyze, and optimize the way you do your document processing. Today we’re going to be taking a look at the Xerox Print Awareness Tool, an exciting and innovative way to take back control of your company’s “print behaviors.”
When implemented, you’ll not only have a better idea of what and how often you’re printing, but you’ll be able to discover ways to reduce waste, save money, and increase sustainability. How’s that for a win?
Let’s take a closer look:
How the Xerox Print Awareness Tool Keeps Track of What Matters & Changes Behaviors for More Positive Print Behavior
The cornerstone of the Xerox Print Awareness Tool is its intuitive, always-available software dashboard. This is where you’ll see a graphical, easy-to-understand breakdown of your print usage, including for individual employees. This way, everyone in the organization can get involved with the goal of reducing costs and becoming more environmentally responsible.
Through a unique “gamification” system, employees can accrue points that represent real-world savings and sustainability improvements. The idea isn’t to cause competition, but rather cooperation as everyone can work together on the shared goals of reducing paper/toner waste, electricity waste, and improved sustainability efforts. The software will even provide users with helpful tips.
Administrators will be able to use the information gleaned from the tool’s dashboard to optimize spending. While it’s likely impossible to reduce the use of paper entirely, the vast majority of businesses can almost always find ways of cutting back after this assessment.
For more details about how the Xerox Print Awareness Tool works and how it can benefit your business, please take a look at this official brochure from Xerox (PDF link).
Complimentary Ways Xerox Can Help Improve Sustainability At Your Business or Organization
If sustainability is important to your company, take a moment to read our post about Xerox’s partnership with PrintReleaf, a reforestation initiative that helps businesses become “paper neutral” by tracking their paper usage and planting real-world trees to offset usage from the workplace: Does Your Business Have a Sustainability Goal? Xerox and PrintReleaf Can Help.
This program would be a great complimentary addition to the Xerox Print Awareness tool for any organization that wants to start reducing waste and taking sustainability seriously.
Learn More About the Xerox Print Awareness Tool and More at Professional Document Solutions
If you’re not tracking your document processing expenses, we can help you get set up with the Xerox technology that’s perfect for your organization. One of the most impressive things about Xerox equipment is how much you can customize it—we’ve said it before on this blog, but it’s important to reiterate: your office equipment should work for you, not the other way around.
If you’d like to increase efficiency and sustainability while reducing your print overhead costs, please feel encouraged to get in touch with our team of experts at Professional Document Solutions by visiting any of our convenient locations throughout Colorado. You can also contact us online or by calling your local office, or, if you already have an idea of what Xerox equipment you might want to introduce to your workplace, you may also request a free online quote.
