Xerox Workplace Solutions comes in two distinct “flavors”: Xerox Workplace Suite and Xerox Workplace Cloud. Both share some of the same useful features for print management, including mobile friendliness, easy and secure user authentication, and remote control for your print fleet and resources. However, their use cases and administration vary significantly based on your organization’s specific requirements.
In today’s post on the Professional Document Solutions blog, we’ll take a look at both the Suite and Cloud versions of Workplace Solutions so that you can make a well-informed decision for your organization. Let’s begin with Xerox Workplace Cloud:
Why Your Organization Might Choose Xerox Workplace Cloud: Reduced Infrastructure, Multiple Networks, or Limited IT Support
Xerox Workplace Cloud is an ideal solution for organizations that are looking for a print management system that requires minimal infrastructure. It’s hosted on remote servers, eliminating the need for you to maintain an on-site server. This not only reduces costs but also frees up your IT team to focus on other areas of your business. Or, as is the case with so many small businesses, you might not have dedicated IT personnel—in which case this option can free you up.
IT considerations aside, Xerox Workplace Cloud is also a great option for organizations which have multiple networks—for instance, maybe one of your offices is in Fort Collins, and the other is in the heart of Denver. Since you’re accessing your print management platform in the cloud, these two networks can interact without any additional configuration on your end.
For instance, the cloud version of Workplace Solutions has full mobile printing, allowing users to submit print jobs from their desktop computers or mobile devices, regardless of their location, whether that’s one of your multiple offices, from home, or remotely from anywhere in the world, they can access the print management system easily and securely.
Why Your Organization Might Choose Xerox Workplace Suite: Meeting Data Control Regulations or Prefer Control Over Your Own Server Hardware
If your organization works in areas with strict rules about data—like healthcare, finance, government, and certain legal services—Xerox Workplace Suite might be a better choice. That’s because with Workplace Suite, you own your own print server. These areas often have strict rules about how to handle, store, and share sensitive data. So, these organizations might need to keep their data within their own company to follow these rules.
Of course, this means more reliance on IT support and the costs associated with maintaining your own print server. However, whether you’re bound to regulatory rules or just privacy-conscious, the big benefit is that your organization retains complete control over its data. However, even if data control isn’t your primary goal, Workplace Suite can be a good choice for businesses with a high print volume; the platform scales easily, which can be a big help in optimizing costs.
Need Help Picking the Best Office Equipment or Document Processing Workflow for Your Organization? Come and See Our Helpful Staff at Professional Document Solutions!
Xerox makes products designed to be flexible. Generally, the idea is that your office equipment should work for you, and not the other way around!
However, whenever a high degree of customization is available, there tends to be a lot of different options to choose from. Ultimately, that’s a good thing—but in the beginning it can be a little intimidating. Don’t let yourself get bogged down by “analysis paralysis”—come and see us at Professional Document Solutions and our team of polite experts will help you discover the best Xerox technologies for your unique needs. We invite you to contact us or request a free online quote.
