Properly transferring patient information is strictly regulated for healthcare workers. If you operate a small or midsize practice, you already know that these HIPAA regulations—while ultimately a good thing for patient privacy—are responsible for additional expenses, at the very least in the form of the additional time spent by staff making sure that they’re followed correctly.
Digital patient transfer regulations can be difficult to follow without specialized software. Healthcare providers are obligated to be able to prove that medical records are secure and encrypted in such a way that can be verified by audit. So far, so good. However, from a technological standpoint, things start to get complicated when you consider that patient information may not exist in more than one place at a time.
HIPAA Compliance and Patient Information Existing in Only One Place at a Time
Unfortunately, there are many software platforms which purport to securely transfer or store patient information. While the information may be properly encrypted, these platforms often fall short on the other part of this puzzle: that the information may only exist in one place at a time. What these platforms actually do is create a temporary copy of the patient information, send that information, and then delete the temporary information.
Even though the copy might only exist temporarily, a determined forensic expert (or criminal) could retrieve that data later. This is because on a computer system a “deleted” file isn’t technically gone—the computer just considers that data as being available to be overwritten. Until new data is generated to overwrite the old data, the old data can still be retrieved. This is exactly how it worked if you’ve ever accidentally deleted a file and used consumer data retrieval software to get it back.
Xerox has partnered with Kno2, a leader in the healthcare interoperability space to overcome this problem and others with the Xerox Healthcare MFP Solution. Not only does the Xerox Healthcare MFP Solution ensure that you’re fully HIPAA compliant, it’s also capable of dramatically cutting your compliance costs. Let’s take a look at how it works.
How the Xerox Healthcare MFP Solution Makes Compliance Easy, Reliable, and Affordable for Practices of All Sizes
The Xerox Healthcare MFP Solution makes use of the Kno2 Cloud Based Technology Platform in order to ensure that patient records are securely encrypted and only exist in one place at a time, thus guaranteeing HIPAA compliance. This is because the platform creates an encrypted “common link” where the patient record only exists on the Kno2 platform itself. Healthcare providers can access, transfer, or otherwise safely utilize the patient data while remaining compliant.
To learn more about how we overcome this challenge, please visit our page Solutions for Healthcare: The Xerox MFP Solution Powered by Kno2.
Learn More About How Xerox Technology Can Improve Efficiency at Your Healthcare Practice
If you’d like to learn more about the Xerox Healthcare MFP Solution or how Xerox technology in general can improve workflow at your practice, please feel encouraged to contact us today at Professional Document Solutions. If you already know what kind of upgrades you need, you’re also invited to request a free online quote.
