Sometimes it can feel like we get a little too much paper mail even at home, let alone at our places of work—and sometimes it can become a real headache to deal with all that mail when we have more pressing matters to attend.
It becomes a frustrating game of separating the wheat from the chaff. In other words, figuring out which bits of mail are important and which ones can be safely tossed into your handy circular filing bin (A.K.A., the trash can). And you simply have to do it—some of those letters could have checks in them or important contacts. They’re not all advertisements from the local hardware store, after all.
Want a way out? Take a look at Xerox’s Digital Mailroom Service, which will be the topic of today’s Professional Document Solutions blog post.
Let’s find out how it works:
What Is the Xerox Digital Mailroom Service?
Xerox’s Digital Mailroom Service is designed to handle your inbound mail for you. The primary objective of the service is to identify important mail, process the information found within, and subsequently get that information to the people it matters to the most. For example, imagine if incoming bills were automatically routed to the accounting department, or if client correspondence intended for a particular team or individual was directly routed to them, instead of first having to pass through the middle-man of whoever picks up and distributes mail in your organization.
This kind of speed for how your organization handles inbound mail has a ton of benefits. No longer does the mail have to be “sifted” through, but instead gets sent immediately and digitally to the person or persons who need it. (It’s worth noting that this can have quite the positive effect for staff working remotely.) Your organization will be able to make better decisions, enjoy higher productivity, and offer customers faster response times to physical mail.
Intelligent Capture and Robotic Process Automation for Your Mail: Reliable, Repeatable Processes To Organize Critical Data From Your Inbound Mail
Xerox Digital Mailroom utilizes advanced technology like intelligent capture and Robotic Process Automation (RPA) to capture, process, and deliver relevant information from your paper mail. If you often must perform repetitive tasks based on the type of inbound mail you receive, these are excellent solutions.
For more information about RPA and intelligent data processing, and other areas of your organization these technologies can be helpful with, see the following posts:
- Robotic Process Automation: Fewer Repetitive Tasks and More Time for What Matters
- Information Overload Weighing You Down? Meet Intelligent Data Processing From Xerox
As a final but important note, the Digital Mailroom Service is secure and compliant thanks to traceability and records management.
Discover More Ways Xerox Technology Can Help Your Organization Save Time and Enjoy Better Efficiency
Whether you’re interested in ditching your fax machine in lieu of modern cloud faxing, setting up a great content management system that supports remote collaboration, or eliminating guesswork and manual document filing, Xerox can help—and so can we! Our team of polite experts here at Professional Document Solutions are standing by, ready to answer any questions you may have about how to best upgrade your office. We invite you to contact us today or request a free online quote.
