Fax is an older technology, but it persists today as a mode of document transmission largely because of its legal status, capability for verifiable sending and receiving, and its security features. In certain fields, such as law, medicine, or finance, faxing is an indispensable tool, even though we have things like email and collaborative chat.
It looks like faxing is here to stay, but that doesn’t mean there haven’t been improvements on this technology. Today, we’d like to discuss some of those improvements.
Cloud Faxing and How It Differs From Sending and Receiving Regular Faxes With Your Xerox MFP
Your modern Xerox MFP is built to send faxes out of the box (along with copying, scanning, and printing). It’s like a really nice fax machine. But it still requires the use of a phone line, and for most organizations, this means you’re likely paying for a dedicated fax line. Sending or receiving a fax also typically requires you to be physically present at the machine itself, just like any regular fax machine.
For businesses that only need to fax occasionally and/or don’t have to worry about document transfer compliance regulations in their industry, this setup is often just fine. However, for workplaces that need to fax regularly, the latest-and-greatest of fax technology is a huge upgrade: cloud faxing.
Cloud faxing is a method of sending and receiving faxes over the internet. Generally, cloud faxing services fulfill regulatory compliance needs, but make faxing much easier, since fax machines, phone lines, or even specialized hardware isn’t required. Faxes can instead be sent and received using most modern internet-capable devices, like computers, phones, or tablets.
The eGoldFax Pure Cloud Faxing Solution for Xerox MFPs Enhances Reliability, Saves Money, and Makes Sending and Receiving Faxes Much More Convenient
The eGoldFax Pure Cloud Faxing Solution is an excellent cloud faxing service which is designed to integrate with your Xerox MFP. It is scalable, meaning that it can work for small businesses and enterprise-tier organizations, and can accept both low and high fax volumes. If missing a fax due to the line being occupied has been a problem in your workplace, eGoldFax can resolve that—a great reliability enhancement.
The service eliminates the need for a dedicated fax line or specialized hardware for your faxing. In addition to your Xerox MFP, eGoldFax allows you to send and receive faxes from whatever device you prefer, including your computer and smartphone.
Ever lost an important fax before? This problem is eliminated too, since eGoldFax offers 10-year storage retention of your sent and received faxes. Your fax archive is encrypted and compliant as well.
A Few Final Thoughts on Cloud Faxing, and How To Learn More About Xerox Technology for Your Workplace
As a quick but important final note, if you’re in an environment where faxing must meet certain compliance standards, such as for HIPAA, GDPR, and others, the eGoldFax service will still work for you—it has been designed to be compliant with most major standards. From a security standpoint, faxes sent and received with eGoldFax are actually more secure than standard faxes, thanks to the built-in TLS 1.2 encryption.
If you’re interested in learning more about cloud faxing and all the wonderful other things you can accomplish with a modern Xerox multifunction printer, our team of experts here at Professional Document Solutions would love to start a conversation with you. We invite you to contact us or request a free online quote at your earliest convenience.
