Figuring out how to improve productivity in the modern office workplace doesn’t always involve finding ways to do things faster. More often than not, it’s about finding those little pain points that make your team go slower.
If a process is already fast, it’s probably fairly efficient already. The famous 80/20 rule says that “80% of outcomes often come from 20% of the effort.” Rather than trying to squeeze the last few drops of productivity out of processes that are working, try and identify the ones are not. Eliminating those little bugaboos that slow everyone down will have a more immediate and noticeable effect. One such issue in your workplace might be how well your printer is integrated with your other tools.
If you or your staff members have ever had to manually transfer files between your computing devices and the printer, struggled to get a scanned document from the printer to another department or team member, or tend to find document sharing and collaboration a needlessly slow and laborious process, it’s probable that your print environment isn’t fully aligned with the rest of your workflows. A great way to do exactly that—quickly!—is by using Xerox Connector Apps.
Cloud Connector Apps and How They Help Eliminate Information Bottlenecks and Unnecessary Manual Document Handling
If you use a cloud storage platform for your documents, such as Microsoft OneDrive, Google Drive, DocuShare, Dropbox, or one of many others, a cloud connector app from Xerox will allow you to access those documents directly from your printer.
This is an excellent way to make your workflows so much easier—for example, imagine scanning a document at the printer and sending it directly to cloud storage (or, of course, the inverse: finding a document that was previously scanned to cloud storage and printing it, all from the display screen of the MFP itself).
Collaboration, including for remote teams, can also be enhanced with cloud connector apps, since you’ll be able to share and retrieve files from anywhere, including documents that were just scanned at the device.
As an added bonus, many workplaces find that their print resources aren’t consumed as quickly, since it’s so much easier to digitize and share documents by integrating the cloud tools they already use for other tasks.
How To Find, Install, and Start Using Connector Apps for the Tools and Services You Already Use
To discover, install, and start using the right cloud connector apps for your workplace, you need only follow a few easy steps:
- Visit the Xerox App Gallery directly from your MFP’s display screen.
- Search for the cloud tool you use, such as Microsoft OneDrive or Google Drive. Alternatively, find the “Cloud Storage” section and discover the app there.
- Install and configure the app according to your specifications.
- Help for individual apps can be found on their installation pages.
After the app is installed and configured, your printer will be integrated with your cloud storage platform. Awesome!
Ready To Upgrade Your Print Environment and Start Getting the Most out of Your MFP? Our Team Is Here To Provide You With Expert Guidance
As you can see, there’s a lot you can do to start getting the most out of your printer. An MFP from Xerox does so much more than “just” print, copy, scan, and fax—it can be set up to be a true workplace assistant. However, given that these devices are designed to be totally customizable, it’s normal to feel a little overwhelmed. That’s why our team is here to help answer questions and guide you into the best set up for your unique goals. Please feel warmly welcomed to contact us today or request a free online quote.
