If your business is at all similar to pretty much every other organization in the world, you have to spend time out of your working day processing documents of some kind. That's totally normal. However, what isn't normal is taking far too long to do it. Unfortunately, most organizations still process documents manually (read: slowly). What kind of documents do you have to process and how do you do it? For example, [...]
Did you know that your modern ConnectKey-enabled Xerox MFP has the ability to automatically modify documents with various additions like watermarks, text redaction, and brand-consistent templates? In today's PDS Proven IT Colorado blog post, we'll take a look at each of these features and how you can implement them and start using them today. Let's begin: Automatic Watermarking and Brand Consistency for Documents Printed by Your Xerox MFP Imagine that you had [...]
For many organizations, one of the things that requires the most “back and forth” is the successful negotiation of a service contract. Even if this specific document type isn’t necessarily a concern for you, there are sure to be some things that require the ping-pong of negotiation and sending documents between two or more parties. In today’s post, we’ll use service contracts as an example, but the tips and technologies we want [...]
Do you ever feel like you’re juggling documents constantly? Between drafts, edits, approvals, and storage, it’s easy for things to slip through the cracks. This leads to duplicate work, scattered resources, and plenty of headaches. If things are getting overwhelming, there’s an approach to document management that can help you figure out not only how a document should be managed, but critically, when. It’s a concept or framework called “the document lifecycle.” [...]
Consider the following: Have you ever completed a task, only to later realize someone else had already done it because you weren’t aware it was finished? Have you ever experienced a situation where a team or individual in your organization made a decision without realizing its impact on others due to a lack of shared information? When was the last time you wasted time searching for an important document, only to find [...]
Does your workplace use Microsoft Exchange Online? If so, we have some great news for you—there’s an easy way to integrate your Exchange account with your ConnectKey-enabled Xerox multifunction printer thanks to the Xerox Connect App for Exchange Online. In today’s Professional Document Solutions blog post, we’ll take a quick look at how this awesome “connector” app can provide you and your team with an easy, convenient way to scan-and-send, right from [...]
If your business or organization is like most, you have a collection of archival paper documents. How many you have is another matter entirely however, and requires more careful consideration. For some organizations, in-house digitization efforts with a great printer—even a compact, affordable one like the Xerox C325—will be well worth the effort. Modern Xerox MFPs can scan documents quickly, even double-sided ones in most cases, and there are advanced document management [...]
Sometimes it can feel like we get a little too much paper mail even at home, let alone at our places of work—and sometimes it can become a real headache to deal with all that mail when we have more pressing matters to attend. It becomes a frustrating game of separating the wheat from the chaff. In other words, figuring out which bits of mail are important and which ones can be [...]
How many times have you found yourself in a situation where you scan a document, but because you’re busy, you give the digitized version a pretty vague filename? At the time you do it, it’s not so bad, because you just made the file. But three weeks later, when you need to reference your scanned document, it’s almost impossible to find. Who knew your collection of documents like “aaaaaa.pdf” or “3.pdf” would [...]
Did you know that the average American business spends around 3% of their yearly revenue on printing costs? That’s a huge number. Some estimates place printing costs as one of the top three expenses in an office environment, behind only payroll and rent. Considering that the average office employee can print up to 10,000 pages per year, it isn’t particularly surprising. Since you already know you don’t want to go entirely paperless [...]
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