Xerox recently announced two new entries to the well-reviewed C Series: the C240 and C300. In today's PDS Proven IT Colorado blog post, we'll take a look at both. The Xerox C240 and the Xerox C300 both handle small business color printing admirably, but which one is right for your office? Is one “better” than the other? (Spoiler: no, but they do have different use cases!). Let’s find out which one is [...]
If your business is at all similar to pretty much every other organization in the world, you have to spend time out of your working day processing documents of some kind. That's totally normal. However, what isn't normal is taking far too long to do it. Unfortunately, most organizations still process documents manually (read: slowly). What kind of documents do you have to process and how do you do it? For example, [...]
Did you know that your modern ConnectKey-enabled Xerox MFP has the ability to automatically modify documents with various additions like watermarks, text redaction, and brand-consistent templates? In today's PDS Proven IT Colorado blog post, we'll take a look at each of these features and how you can implement them and start using them today. Let's begin: Automatic Watermarking and Brand Consistency for Documents Printed by Your Xerox MFP Imagine that you had [...]
If you manage an office, or, as so many small business owners do, at the very least pay for everything that happens in that office, you may have wondered how much of your annual spend goes to print resources like paper and toner alone. For the vast majority of businesses (both large and small), it’s usually more than anyone was expecting once the numbers come out. Print is part of doing business, [...]
Customer support is one of the most critical aspects of doing business for organizations of any size. Well-received customer care helps retain customers, increases word-of-mouth referrals, and can be a truly noticeable way to differentiate yourself from the competition. Most business owners and leaders already know all of that, of course. The problem, of course, is that customer support can be hard, especially if you’re already stretched thin or find yourself coming [...]
How much data entry do you or your team members perform manually? Many offices need to do quite a lot of data entry type work. These are the workplaces that will benefit greatly from the automation tools we’re going to discuss in this blog post. But what about those offices where data entry is performed manually only occasionally? “Oh, it’ll only take a minute…” Sure, but how many times per day are [...]
For many organizations, one of the things that requires the most “back and forth” is the successful negotiation of a service contract. Even if this specific document type isn’t necessarily a concern for you, there are sure to be some things that require the ping-pong of negotiation and sending documents between two or more parties. In today’s post, we’ll use service contracts as an example, but the tips and technologies we want [...]
Laying out a few New Year’s resolutions for your workplace can be a fun and inspiring way to make beneficial changes around the office! Perhaps you already know that it’s time to upgrade your office equipment, but you need that final push regarding the “why”—which is why we put together three great New Year’s resolutions to show you just how much is possible with modern Xerox technology. Read on, and surely you’ll [...]
Did you know that Xerox offers a lot of excellent services and products for free? We’ve covered a couple of them in recent blog posts, ranging from the no cost CareAR Instruct app and always-free firmware updates, like the important one required by Microsoft’s switch from basic auth to OAuth 2 for Exchange users. Thus, it comes as no surprise that Xerox maintains another excellent tool for Windows users, completely free of [...]
If you run a small business, you know that it’s all about wearing multiple hats. You might even feel like you need an entire hat rack on some days! In other words, you’re responsible for doing a lot of the different things that make your business work, and your staff relies on you. So, when a seemingly minor printer problem crops up, or the device needs routine maintenance and it falls on [...]
We’ve all heard silly sales lines like the classic “You can’t afford not to buy this!” pitch, but sometimes a great opportunity really does come along. In this case, it takes the form of the Xerox PrimeLink C9200 Series light production printer and the substantial tax perk you can enjoy via Section 179 of the Internal Revenue Code if you get one before the end of the year. Don’t worry, we’ll explain [...]
This post contains very important information if you use Microsoft Exchange Online with your Xerox multifunction printer to power email-related features like scan to email, fax forwarding, and others. In March 2026, Microsoft will be changing the way authentication works for Exchange Online and Microsoft 365 (formerly Office 365). Basic Authentication for SMTP (or “Basic Auth”) will be permanently disabled for SMTP authentication. It’s a little bit technical, but in a nutshell, [...]
As the technology has matured over the past decade or so, cloud printing has been a massive boon for small businesses. Cloud printing allows you to print from anywhere with an internet connection, with just about any kind of device (a computer, tablet, phone, and so on), and save money on hardware and IT support. In addition to “just” printing, many other cloud-based services have become irreplaceable for not only small or [...]
Opening your own print shop is no small task. Oh, sure, at the outset it seems relatively straight forward, but when you get into the thick of things, you realize that there’s a lot of moving parts. Trust us, we get it. That being said, there is one aspect of operating a successful print shop that doesn’t have to be complicated—and it’s the thing you’d least expect: setting up a reliable, robust [...]
Variable data printing is a topic you’re starting to hear more and more about these days. Over the years, we’ve discussed it a few times in the past on the Professional Document Solutions blog, but never has it been easier to implement this technology than it is today. If you’re interested in it, you’re spoiled for choice. As a quick reminder, variable data printing is a printing method that allows you to [...]
Figuring out how to improve productivity in the modern office workplace doesn’t always involve finding ways to do things faster. More often than not, it’s about finding those little pain points that make your team go slower. If a process is already fast, it’s probably fairly efficient already. The famous 80/20 rule says that “80% of outcomes often come from 20% of the effort.” Rather than trying to squeeze the last few [...]
Do you remember hearing about a little thing called Stuxnet back in 2010? It was everywhere in the news at the time. Stuxnet, considered the first “cyberweapon” to cause real-world damage, was a highly sophisticated computer worm designed to sabotage Iran’s nuclear enrichment program. What most people don't remember about Stuxnet is how this malicious program exploited its targets: via the Windows printer spooler service ! Basically, that’s the software responsible for [...]
Do you ever feel like you’re juggling documents constantly? Between drafts, edits, approvals, and storage, it’s easy for things to slip through the cracks. This leads to duplicate work, scattered resources, and plenty of headaches. If things are getting overwhelming, there’s an approach to document management that can help you figure out not only how a document should be managed, but critically, when. It’s a concept or framework called “the document lifecycle.” [...]
Consider the following: Have you ever completed a task, only to later realize someone else had already done it because you weren’t aware it was finished? Have you ever experienced a situation where a team or individual in your organization made a decision without realizing its impact on others due to a lack of shared information? When was the last time you wasted time searching for an important document, only to find [...]
Technologically speaking, we live in something of a paradoxical era. Cyber threats are prominent and sophisticated, and yet security solutions have never been more powerful. In a surprising amount of cases, a data breach might not have stemmed from a lack of available protections, but rather, a failure to use the tools at our disposal effectively. Even small businesses can benefit from a proactive approach to security—it’s much better than becoming reactive [...]
Does your workplace use Microsoft Exchange Online? If so, we have some great news for you—there’s an easy way to integrate your Exchange account with your ConnectKey-enabled Xerox multifunction printer thanks to the Xerox Connect App for Exchange Online. In today’s Professional Document Solutions blog post, we’ll take a quick look at how this awesome “connector” app can provide you and your team with an easy, convenient way to scan-and-send, right from [...]
The display screen on modern Xerox multifunction printers has been designed to be both intuitive and familiar. With its crisp display and touch controls, using it is quite similar to how you would use a smartphone. Thanks to its ease of use, especially compared to the hard-press physical buttons of yore, full-color touchscreens have allowed for greater complexity and customization for your print experience. As you no doubt already know, a major [...]
"Predictively productive" is a phrase from some of Xerox's promotional material about their excellent FreeFlow Vision platform, which is a data aggregation and monitoring platform for print service providers. It's a great phrase because it explains really well what you can do with this system—you’ll be able to enhance the productivity of your entire print environment with clear, easy-to-read data that allows you to predict potential issues before they happen and optimize [...]
If your business or organization is like most, you have a collection of archival paper documents. How many you have is another matter entirely however, and requires more careful consideration. For some organizations, in-house digitization efforts with a great printer—even a compact, affordable one like the Xerox C325—will be well worth the effort. Modern Xerox MFPs can scan documents quickly, even double-sided ones in most cases, and there are advanced document management [...]
Whether you operate the printing press at a local print shop or you’re managing the in-house production press at a large corporate entity, there’s a key component to your job: consistency. Outputting consistent high-quality prints is, one could argue, the most important thing a production printer operator can do. That’s easier said than done, though, isn’t it? How long does it take you to manually adjust the press settings for each new [...]
Is ease of use, reliability, and industry-leading security too much to expect from an affordable printer? Not according to our friends at Xerox! That’s why in today’s Professional Document Solutions blog post, we’re taking a look at one of the newest products from Xerox’s lineup: the C325. The Xerox C325 color multifunction printer is an excellent choice for small- and medium-sized businesses. It’s easy to use, reliable, produces great-looking color or black [...]
Sometimes it can feel like we get a little too much paper mail even at home, let alone at our places of work—and sometimes it can become a real headache to deal with all that mail when we have more pressing matters to attend. It becomes a frustrating game of separating the wheat from the chaff. In other words, figuring out which bits of mail are important and which ones can be [...]
Sometimes manual tasks are unavoidable… but sometimes they are avoidable. It’s the latter of the two you really have to watch out for and mitigate as soon as possible. In the print business, every moment counts—how many moments are you losing to tasks that you’re unnecessarily performing manually? Too many, probably. But there is a solution: Xerox FreeFlow Workflow Software. In today’s Professional Document Solutions blog post, we’ll take a look at [...]
Fax is an older technology, but it persists today as a mode of document transmission largely because of its legal status, capability for verifiable sending and receiving, and its security features. In certain fields, such as law, medicine, or finance, faxing is an indispensable tool, even though we have things like email and collaborative chat. It looks like faxing is here to stay, but that doesn’t mean there haven’t been improvements on [...]
In today’s Professional Document Solutions blog post, we’re going to learn all about DocuShare Go and see an example of it in action. No time to waste, let’s dive right in! What is Xerox DocuShare Go? Put simply, Xerox DocuShare Go is a tool that helps businesses keep track of their documents and collaborate on them, whether they’re in the same building or working remotely. DocuShare Go is what’s called a content [...]
How many times have you found yourself in a situation where you scan a document, but because you’re busy, you give the digitized version a pretty vague filename? At the time you do it, it’s not so bad, because you just made the file. But three weeks later, when you need to reference your scanned document, it’s almost impossible to find. Who knew your collection of documents like “aaaaaa.pdf” or “3.pdf” would [...]
Even small businesses operating within industries that historically enjoyed a light amount of paperwork are finding themselves dealing with more and more data every year—and if you are in a traditionally paperwork-heavy field, it’s just piling on more and more. Sound familiar? Here’s the good news: Xerox technology has solutions to nearly any kind of data management problem you can come up with. A modern Xerox multifunction printer is a true powerhouse, [...]
We’re currently living in an era where technology is moving so fast that it seems like a new thing is around just about every corner. While it would be very difficult to keep up with all of these developments, it’s certainly possible to hone in on the developments that can directly enhance your business or organization. For instance, what if you discovered a technology that allowed you and your team to cut [...]
What would it mean for your organization if you and your entire staff had more time to focus on important and business-critical activities, rather than mundane-but-necessary document processing tasks? If yours is like pretty much any business in the world—time being the most valuable commodity and all—this would be a big boon to you. With robotic process automation, this dream can quickly become a reality, thanks to Xerox’s remarkable advancements in the [...]
Establishing a workflow for your documents, both paper and digital, can dramatically improve efficiency in your workplace. Sure, most organizations have some kind of system in place already, but how efficient is it really? How automated is it—in other words, how many processes require manual human intervention? If yours is like most businesses, there’s probably quite a lot of by-hand filing, sorting, and retrieving going on. With the technology we have available [...]
“Does that copy really need to be in color?” Asking these kinds of questions can make a world of difference in annual or even quarterly print resource expenditure. It’s called responsible print behavior: asking budget-conscious questions and taking the appropriate course of action based on the answer. “Does this lengthy document really need to be output single-sided, or would a double-sided print be perfectly fine?” or “Can I review this work-in-progress document [...]
You may recall we recently published a post here on the Professional Document Solutions blog entitled The Difference Between Xerox Workplace Suite and Xerox Workplace Cloud where readers learned the differences between those two services (to catch you up, in a nutshell Xerox Workplace Suite is designed for on-site print management, and Xerox Workplace Cloud utilizes remote cloud servers that require minimal infrastructure from users). However, it’s important to understand that Xerox [...]
We’re so pleased to announce the arrival of two new multifunction printers in the ever-capable VersaLink lineup from Xerox: the VersaLink B415 and the VersaLink C415. Powered by Xerox's ConnectKey technology, these printers offer an impressive combination of productivity, reliability, and security. And whether you need crisp black-and-white documents or vibrant, full-color presentations, these multifunction printers, available now at Professional Document Solutions, won’t disappoint or take too big of a bite out [...]
Xerox Workplace Solutions comes in two distinct “flavors”: Xerox Workplace Suite and Xerox Workplace Cloud. Both share some of the same useful features for print management, including mobile friendliness, easy and secure user authentication, and remote control for your print fleet and resources. However, their use cases and administration vary significantly based on your organization's specific requirements. In today’s post on the Professional Document Solutions blog, we’ll take a look at both [...]
Language barriers are rapidly becoming a thing of the past. Machine translations (that is to say, a translation conducted by a computer) used to be… well, let’s just say, not great. Some of you reading this surely remember the olden days of barely legible gibberish, but things have dramatically changed in the last decade. These days machine translations are getting very, very good—rivaling even the best human translators—and one of the best [...]
Our team at Professional Document Solutions is so proud to announce that we’re now carrying the Xerox VersaLink B625, a ConnectKey-enabled monochrome multifunction printer. Designed to improve workplace efficiency and productivity, this powerful device is perfect for any organization in need of not only crisp, beautiful black and white prints—like all modern Xerox devices, it can do so, so much more. We’ve spent some time with the B625, so in today’s post [...]
Nobody likes a cluttered supply closet—but thanks to some recent improvements about how we handle Automatic Supply Fulfillment requests at Professional Document Solutions, you’re about to get a little extra room. Because of the updates we’ve made to our cutting-edge Automatic Supply Fulfillment system, your print supplies are delivered just in time, like clockwork. This means your supplies don’t have to take up room at your business or organization. Let’s take a [...]
The Clip2Go app for ConnectKey-enabled Xerox devices is an innovative solution for organizations in need of a quick and easy way to scan and access documents. The standout feature of this app is, of course, the ability to clip/crop scans directly on the display screen of an MFP, allowing you to choose which portions a document you want to keep—like images, tables, or sections of text. Let’s take a closer look: Easy [...]
What if you could control your Xerox machine directly from your smartphone, using touch or even voice commands? That’s exactly what the very impressive Gabi Worx app can do for you. Available for both Android and Apple devices, the Gabi Worx app empowers users to interact with their ConnectKey-enabled VersaLink or AltaLink multifunction printer in new and exciting ways that open up a world of convenience and accessibility. Let’s learn a bit [...]
Setting up a new Xerox device is a pretty easy process these days—in the vast majority of use cases, you don’t have to be an IT professional to get up and running with a state of the art multifunction printer from Xerox. It can, however, be a somewhat time consuming process, with many different options to choose from and various setup choices to make. Some parts of the process can be more [...]
Apple recently released the 13th version of macOS, called Ventura. If you’re an Apple user, you may have already upgraded. As you know, whenever an operating system has a major update, things can be a little rocky—especially in the beginning. Here’s the good news: in the vast majority of situations, owners of Xerox devices with updated drivers have found the transition to Ventura to be very smooth. Other than a few user [...]
There’s a bit of an assumption that if it’s the holiday season, your business or organization is just sort of expected to be in a state of chaos—but it doesn’t have to be that way. All the great gurus of productivity and self-development always seem to have one thing in common insofar as the advice they give their audiences is concerned: to be stress-free, you have to learn how to do two [...]
You may recall that here on the Professional Document Solutions blog we covered Xerox’s impressive productivity platform called Workflow Central in a recent post. If you missed it, and you’re even slightly interested in taking your document processing system to the next level, we highly recommend going back to check it out—see here: Xerox’s Most Powerful Productivity Platform: Get to Know Workflow Central. In the post, we mentioned one of the most [...]
Did you know that it’s possible to use a convenient web interface to control, monitor, or configure your Xerox device? Sometimes called the remote control panel, this feature has been present in most Xerox devices for many years. Previous models call the platform CentreWare Internet Services. More modern Xerox devices, such as the AltaLink or VersaLink series, refer to this feature as the device’s Embedded Web Server (EWS). In today’s post [...]
Our team recently had a chance to review the latest updates to Xerox Workflow Central, and all we can say is this: we’re impressed! In today’s entry on the Professional Document Solutions blog, we’ll take a moment to talk about Workflow Central and why this productivity platform is a serious powerhouse for both small businesses and large organizations alike. Let’s begin by learning about some of the features the platform comes equipped [...]
Do you use your Xerox MFP’s scan to email feature? If you’re a user of Google’s Gmail, you may have encountered an error recently. In today’s entry on the Professional Document Solutions blog, we’re going to discuss what happened and what needs to be done to fix the problem. Fortunately, it’s an easy fix. The gist of what happened is this: for security reasons, Google now requires Gmail account users to use [...]
Operating a print shop is a rewarding profession to be sure—but it can sometimes feel like you’re racing to keep up with the latest technology trends. Some of these trends will surely come and go, but one that’s here to stay is web to print (sometimes stylized as “web2print”) technology. If you had to make one single investment in your print business, setting up a web to print platform for your customers [...]
Have you ever scanned a document, only to find that the resulting digital file looks askew or misaligned? It’s harder to read and work with, not to mention less professional looking—which is especially a concern in the event that you have to share the document with your team or clients. Fortunately, Xerox makes it easy to scan documents and get perfectly aligned, professional looking, and fully optimized document scans. Let’s learn about [...]
Nearly all businesses and organizations use document templates at least some of the time—and many organizations use them all the time, day in, day out. If you fall into the latter category, or even into a category of document-template-user that isn’t quite as extreme, you’ve undoubtedly noticed something: while document templates are designed to save time—and they do—they have one flaw. If something changes, for example a phone number or address, you [...]
The past couple of years have prompted businesses everywhere to rethink their work environments. One of the dominating trends is that of so-called flexible work environments—meaning that team members may be working remotely (such as from home) or at the office as one traditionally would. Different organizations handle this flexibility in different ways—with, of course, varying degrees of said flexibility—but what they all share in common is a need to manage staff [...]
Ah, the dreaded required update! This time it’s for a good reason—we’ll explain. Here’s what’s going on: certain older Xerox devices will have to install an update or begin using additional software to continue using Xerox Remote Services. As you know, the Remote Services system is required to facilitate the use of Xerox Automated Supplies Replenishment and Xerox Automated Meter Reads. Your action, in the form of an on-device update or the [...]
We can probably agree that most business owners and office managers are interested in boosting efficiency in their workplace. However, there’s a “secret” that all the greatest people in leadership positions know: efficiency increases are rarely the result of a single dramatic change in the office. Sure, there are big things that can be implemented, but more often than not what leads to an office working like a well oiled machine are [...]
One of the biggest growing pains of small-but-thriving businesses is figuring out how to handle IT-related needs. Let’s clearly define the problem: the business is too small to financially justify hiring an expensive third party IT company, yet IT infrastructure needs have outgrown in-house capabilities. In other words, you don’t have the money for a dedicated third party IT team (or the resources to create your own IT department), but you have [...]
Do you ever have more documents to read than you have time? What’s worse is that so often in our “up to the minute updates” working world, it’s not that you just have to read a lot—you also have to understand and absorb the most critical information about what you’re reading. Wouldn’t it be nice if you had a personal assistant who read everything for you and distilled it down into the [...]
Times have changed - clearly! - and so have the ways we handle our businesses and office workflows. In response to these growing needs, Xerox has officially announced two brand new printers perfect for small businesses, workgroups of 1-5 people, and work-from-home staff. In today’s post, we’re going to cover the new Xerox C230 color printer and the accompanying multifunction variant, the Xerox C235 color MFP. First, let’s discuss the specifications of [...]
If you were a user of the Xerox Easy Translator Service, you may have already heard that Xerox has decided to discontinue this service. That’s the bad news, but don’t worry, because this is Xerox we’re talking about here, so you know that there’s going to be good news too (and not just the “silver lining” type of good news—genuinely good news). Xerox understands that a lot of businesses depended on the [...]
Recently, your Xerox multifunction printer or other networked Xerox device might have prompted you to change the unit’s default password. For many users, this request came out of the blue—but there’s a good reason for it, and in today’s post on the Professional Document Solutions blog, we’re going to explain exactly what happened, as well as what to expect insofar as default passwords for Xerox equipment is concerned in the future. As [...]
Do you groan every time your computer requires an update? Sometimes updates can cause problems—but most of the time they don’t, and they often include important security patches that are necessary to keep your systems and data safe. Always keep your software and operating systems up to date! Having said that, it is true that sometimes an update will cause a problem with your office equipment, like your Xerox MFP. When uptime [...]
Employee time tracking with a “clock in, clock out” system is an age-old method—but even modern implementations can be clunky and inefficient, wasting time for both the employee clocking in or out as well as the human resources team who has to process all that information. Having said that, the system has stuck around for so long because it works, but perhaps it could work better—at least that’s what EtiQube set out [...]
Last month on the Professional Document Solutions blog, we discussed ways to use automation to mitigate workflow “pain points”. For businesses and organizations in industries that have strict compliance regulations, or high security demands, the manner in which you communicate, correspond, and collaborate with others can certainly qualify as a potential workflow pain point—not only do you have to make sure that your system meets any and all regulatory requirements you’re obligated [...]
One of the most important skills to have as an office manager, team leader, or indeed a business owner is the ability to identify and mitigate “pain points” in you organization. These aren’t minor inconveniences—they’re bottlenecks that slow down critical business functions. When removed from your work environment, everything feels streamlined and smooth; all is as it should be. In today’s post, we’ll take a look at understanding and identifying pain points, [...]
Expense management can be a real chore for small and even midsize businesses—if you have dedicated accounting personnel, they’re probably already busy enough as it is, let alone having the time to sift through your team’s sales receipts. If you’re that accountant, either because it’s your position or you own the business, you already know exactly what we mean. Fortunately, your Xerox multifunction printer has the capability of making expense reporting headaches [...]
Full cloud integration means that your important business files are available on a secure cloud server, enabling your staff to access them when they’re needed, collaborate on documents and other projects together no matter where they are, and much more. If it sounds complicated, expensive, or otherwise out of reach for a small business or startup, we’re here to tell you that it most certainly isn’t! In fact, getting set up is [...]
Small businesses without dedicated IT personnel often find themselves in need of the same powerful software and hardware midsize or even enterprise tier organizations use. As the global marketplace becomes increasingly digitized, scenarios like this are likely to become even more common. The good news is that Xerox makes it easy to integrate these technologies into your day to day operations and already-existing workflows. In today’s post, we’ll take a look at [...]
Since we’re approaching the end of the year, it’s a good time to take a look at your print costs. Are you paying too much? Where you could you do better? How could you be more efficient? Our team at Professional Document Solutions is here to help you answer all of those questions and more! Here are a few things we suggest taking a look at: Determine if a Managed Print Service [...]
One of the best things about modern printers is perhaps just the sheer number of ways one can transmit a document to the printer—it seems quaint nowadays, but it used to be that the only way to print something was if a workstation was physically wired to the printer. Now we have wifi printing, cloud printing, and even Bluetooth printing. If your business uses Apple products, you’re probably already familiar with the [...]
There’s just something about handwritten notes, isn’t there? Perhaps it’s because writing out a note by hand takes longer than typing, so we’re compelled to slow down and think a little bit more about what we’re writing. Or, on the other side of the coin, it’s often the case that in many cases jotting down a quick note is faster than pulling out your mobile device or laptop. Whatever your reasoning, taking [...]
Has your business or organization been using Google Cloud Print? Unfortunately, Google recently announced that Google Cloud Print will be discontinued as of December 31st, 2020. It’s not just that Google won’t be actively developing and maintaining the service anymore—their user base won’t have access to the service at all after that date. Needless to say, it’s time to find an alternative. While there are many cloud print services to choose from, [...]
Think back to when you opened your print shop. What an exciting time that was! ...And probably a little stressful too, right? The print and design industry is a competitive one, so it could be that you’ve worked very hard to reach a point of where you’re comfortable. However, the one thing you already know is that you don’t want to become complacent. When you’ve reached this stage, you know it’s time [...]
Did you know that your Xerox multifunction printer can transform your paper documents into audio files? There are so many situations where listening is much more convenient than reading—for example, if you have a large document you need to work your way through, you can listen to it on the morning commute and save yourself quite a bit of time. Whether you’re working out at the gym, driving, or simply at your [...]
Properly transferring patient information is strictly regulated for healthcare workers. If you operate a small or midsize practice, you already know that these HIPAA regulations—while ultimately a good thing for patient privacy—are responsible for additional expenses, at the very least in the form of the additional time spent by staff making sure that they’re followed correctly. Digital patient transfer regulations can be difficult to follow without specialized software. Healthcare providers are obligated [...]
How a business does its document processing can be a surprisingly important factor in the success and overall efficiency of that business—days or even weeks worth of working hours can be saved (or wasted) depending on how that business handles documents and what kind of technology they’re using to do it. In today’s post, we’d like to examine how Xerox’s online cloud storage and collaboration platform, DocuShare Flex, can integrate with your [...]
Businesses in the print industry all know one thing: this is a market segment with rapidly changing technology and customer expectations. Staying ahead of the curve and offering designers and even general customers the latest options for their projects is all part of the game—and Xerox makes it easier than ever to offer your clients something unique and impressive. Specialty printing is in high demand. Even though designers understand the capabilities of [...]
Xerox multifunction printers are powerhouses of reliability. While some of the moving parts may need to be repaired or replaced over the years, generally speaking these machines are absolute tanks that will last as long as you’re willing to maintain them—in other words, they’re a good investment in the longevity of your office equipment. However, the consumables that must always be replaced are of course paper and toner. Any office accountant is [...]
Did you know that document processing costs can account for up to 10% of a business or organization’s annual revenue? If that sounds higher than you would have guessed, you’re not alone—the vast majority of companies don’t track print costs or try to optimize their team’s “print behavior.” The good news? Xerox has many tools that can help track, analyze, and optimize the way you do your document processing. Today we’re going [...]
Paperwork is one of those business challenges that doesn’t tend to be addressed until it’s absolutely necessary or until it becomes a problem. What to do with it? How to organize it? Where in the heck to put it all? These are the questions that need to be answered—otherwise, after only a few years, you’ll find yourself with a paperwork “system” with all the organization and grace of spaghetti. Whether you already [...]
What would it mean for your office if you could simply speak commands to your printer, instead of pushing buttons and navigating menus? If yours is like thousands of businesses across the world, it would enjoy increased productivity, enhanced ease-of-use, and greatly enhanced accessibility options for people who need them thanks to Xerox’s Gabi Voice, an artificial workplace assistant that accepts natural language commands to instruct your printer to do anything it [...]
What makes a Xerox multifunction printer so powerful? There are plenty of reasons one could give, ranging from industry-leading ease-of-use, cloud connectivity, or top of the line security features that keep your data safe. While these reasons are all true, you could also argue that the best thing about a modern multifunction printer from Xerox is how much flexibility and customization options are given to administrators—it’s hard to pin down an exact [...]
When even the address book feature is powerful, you know you’re working with an impressive device. That’s why today we wanted to highlight the oft-overlooked but utterly indispensable address book feature of modern Xerox multifunction printers, particularly those in the AltaLink and VersaLink product categories. Let’s begin with something many users are pleasantly surprised to find is possible—and once you start using this feature, you’ll wonder how you ever got along without [...]
Does your business have foot traffic with document management needs? The Xerox Instant Print Kiosk is a revolutionary new print and copy solution that can provide a new and more profitable source of revenue for businesses who would like to provide their customers with a superior service. This walk-up device can print, scan, copy, and fax documents in nearly any format, giving your customers more freedom and flexibility. In today’s post, we’ll [...]
Xerox multifunction devices are designed to make your workplace a more efficient and productive place—and they do a great job, thanks largely in part to the absolutely huge list of features available to end-users. However, sometimes there are so many features to consider that you can start to feel a little overwhelmed. Keep in mind that the technology should make your life easier, not more complex. With a little know-how, once you [...]
One might think that a managed print service (MPS) would cost more than attempting to manage your printer fleet on your own—but in fact the opposite is true. An MPS isn’t just affordable. Businesses who work with a third party to manage their printers actually tend to save up to 30% on their document processing expenses and enjoy a host of other benefits. We’ll dig into those benefits in a moment, but [...]
If your business has grown to the point where you need to get a second printer, congratulations! As any business grows, so too will its document processing needs. Inevitably, one Xerox multifunction printer—for all of the amazing things it can do—won’t be enough to handle the needs of a larger staff or additional locations. The good news is that Xerox has made it much easier than you might expect to start expanding [...]
The corporate world has taken a rapidly growing interest in environmental sustainability. Whether they’re following the guidelines created by the United Nation’s Sustainable Development Goals or a different set of standards, it’s clear that consumers respond positively to forward-thinking, environmentally conscious businesses. A 2017 study concluded that 87% of consumers have a more positive image of businesses that supports environmental issues. Furthermore, 68% of millennial were found to have purchased products that [...]
Plenty of small business owners make-do without a real life assistant—but modern Xerox products and software is so advanced that after making the switch you might not even notice the difference. “Workplace assistant” is the term Xerox has given its ConnectKey enabled devices (such as members of the AltaLink series or the VersaLink series) because these devices can solve so many problems for business owners. In addition to the standard array of [...]
The new year is upon us! The team here at Professional Document Solutions hopes it’ll be your best year yet—if you expect to experience growth in 2019, it might be time to consider upgrading to modern office technology that can grow with you. In this post, we’ll discuss a few ways that Xerox technology can adapt to your business needs and goals as you grow, establish new goals, and tackle new challenges [...]
Nearly 4 million Americans work remotely at least half the time, and somewhere around 70% of office workers work remotely at least once per week. The workplace is changing, but Xerox makes keeping up with remote work trends easier than ever. In this post, we’ll explore the tools that make this possible and how you can use them to modernize your workforce. Xerox Gives Your Remote Teams the Tools They Need Xerox [...]
Fault codes don’t have to be scary. Inconvenient, sure—nobody wants to have a problem with their device in the middle of the workday. The good news is that Xerox printers and MFPs are remarkably reliable, so your incidences of these kinds of errors should be quite low. Additionally, fault codes should be ultimately seen as a good thing, since they’re your printer’s way of “communicating” with you. Correcting the problem reported by [...]
When you install new office equipment, it’s easy to forget that at some point or another, you’re going to have to undergo everyone’s least favorite task… cleaning and maintenance! Your Xerox MFP is no different in that it does require occasional cleaning and maintenance, but here’s the good news: it’s a very easy process. Not only will you reduce wear and tear on your unit and extend its lifespan, you’ll also reduce [...]
If you’ve been keeping up with the Professional Document Solutions blog, you’ve already learned how emotional responses impact customer loyalty. You’ve also learned about the neuroscience of color, and why it matters so much for both digital and—perhaps especially—print marketing campaigns. No matter how much forethought you put into your color schemes or relationship-building techniques, it’s all for naught if your print quality isn’t up to par. Lower quality prints can appear [...]
When you’re working on a print direct mail campaign, it’s natural to put the most thought into the contents of your mail. In other words, what’s inside the envelope. However, what’s the first thing that your recipients will see first? That’s right—the envelope itself. Printing envelopes with your Xerox printer is a simple process. If you haven’t done it before, it won’t take you long to learn (and if you do, you [...]
It wouldn’t be a stretch to say that the goal of almost all businesses is to have as many satisfied customers as possible. But what if there was something more valuable than simple satisfaction? Sounds impossible, right? This Harvard Business Review article presents some interesting data that has lead some analysts to believe that “emotionally connected” customers can be more valuable to a business than a “highly satisfied” customer—in the order of [...]
Did you know that the average American business spends around 3% of their yearly revenue on printing costs? That’s a huge number. Some estimates place printing costs as one of the top three expenses in an office environment, behind only payroll and rent. Considering that the average office employee can print up to 10,000 pages per year, it isn’t particularly surprising. Since you already know you don’t want to go entirely paperless [...]
What’s your opinion about how rapidly technology changes these days? Some business owners see it as a burden. At first glance, you might not even blame them. Think about it: all the demands of social media, new equipment, cyber security, an evolving workforce, and so on might seem overwhelming to some. However, hopefully in this post we’ll be able to show you why that’s not the right mindset to have. The advancements [...]
Do you ever feel like you have a million little things to do? ...And nowhere near enough time for all of them? Plenty of managers and business owners feel the same way. Even the most well-organized leader can start to feel a little overwhelmed from time to time, especially during their busy season or when their personal lives become unexpectedly demanding. Unfortunately, this means that the seemingly-small things on their to-do list [...]
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